Administrative Assistant - Preclinical Education
About The Position
The Administrative Assistant - Preclinical Education is a full-time, on-site role at Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM). The position provides administrative and operational support to faculty, staff, and leadership working in the Preclinical curriculum, including Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned. The role supports daily operations, departmental initiatives, and communication across academic functions. It requires strong organization, attention to detail, adaptability, and sound judgment and discretion. The position may also support institutional priorities through other assigned duties.
Requirements
- Associate’s degree and/or three years of administrative experience required.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, and Word), Adobe Acrobat, and other common office applications.
- Ability to handle confidential information with discretion and sound judgment.
- Excellent written and verbal communication skills, including consistent spelling, grammar, and punctuation.
- Strong organizational skills, including the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.
- Ability to maintain attention to detail and productivity in a fast-paced, sometimes congested environment.
- Ability to work independently and collaboratively as part of a team.
- Strong interpersonal skills and ability to manage professional relationships across diverse stakeholders.
- Commitment to quality, efficiency, and continuous improvement.
- Responsiveness and proactive problem-solving abilities.
- Reliability, professionalism, and discernment when handling sensitive information.
Nice To Haves
- Experience in higher education, health care, or nonprofit professional environments.
Responsibilities
- Provide daily administrative support to faculty, staff, and/or leadership in assigned Preclinical curriculum areas.
- Maintain the accuracy and consistency of Canvas course pages for assigned curriculum areas.
- Manage calendars, schedule meetings, reserve rooms, and coordinate departmental activity logistics.
- Prepare meeting agendas, take detailed minutes, and distribute follow-up action items for departmental and assigned University-level committees.
- Prepare and distribute correspondence, reports, and presentation materials.
- Maintain accurate and confidential academic, student, and personnel records in compliance with institutional policies.
- Prepare, print, and distribute class handouts, materials, and resources in a timely manner.
- Support faculty across multiple related offices and adapt to varying needs.
- Assist with departmental and institutional projects, initiatives, and special assignments, ensuring timely, high-quality completion.
- Serve as a point of contact for faculty, staff, and students, responding to inquiries professionally and discreetly.
- Assist with accreditation-related tasks, reporting, and documentation as directed.
- Support departmental events, workshops, and training sessions, including preparing materials, placing catering orders, and providing on-site assistance.
- Perform other duties as assigned in support of departmental and institutional priorities.
Benefits
- Generous paid time off
- Medical coverage
- Dental coverage
- Company-paid life insurance
- Company-paid disability insurance
- Retirement plan with employer contribution
- Multiple flexible spending accounts (FSA)
- Tuition reimbursement
- Professional development
- Regular employee appreciation events
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
