Administrative Assistant - Education Administrative Assistant Services

Mayo Clinic • Jacksonville, FL

6h • $22 - $30

About The Position

The Administrative Assistant provides non-clinical administrative support, including scheduling, coordination, and follow-up for meetings, events, and professional travel; calendar management; preparing documents and presentation materials; processing invoices and reimbursements; composing or transcribing correspondence and documents; supporting departmental projects and activities; maintaining websites, web pages, databases, spreadsheets, and social media accounts; and answering telephones with related follow-through. The role requires initiative, proficiency, and adaptability to optimize the time of those supported. Strong organization, communication, interpersonal skills, service quality, confidentiality, and professionalism are important. The assistant uses computer hardware and software, telecommunications, and other office equipment, navigates multiple systems simultaneously, and ensures accuracy and completeness through attention to detail.

Requirements

• High school diploma or GED and at least two years of administrative support experience; or a one-year degree/diploma in an administrative, business, or medical-related program and at least one year of administrative support experience; or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support experience must include meeting management and calendar coordination, creating or transcribing correspondence/documents, and using business software to produce databases, spreadsheets, presentations, or similar materials.
• Strong organization, customer service, professionalism, interpersonal relations, and written and oral communication skills.
• Ability to prioritize, shift tasks frequently and quickly, and adapt to a rapidly changing environment.
• Effective and appropriate decision-making, judgment, confidentiality, attention to detail, and follow-through.
• Experience coordinating travel and managing expenses.
• Proficient in English grammar, punctuation, and sentence structure.

Nice To Haves

• Work-related experience within the last ten years is preferred.

Responsibilities

• Schedule, coordinate, and follow up on meetings, events, and professional travel.
• Manage calendars.
• Prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and/or transcribe correspondence and documents.
• Support departmental projects and activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through.
• Use office technology and navigate multiple systems simultaneously.
• Ensure accuracy and completeness through attention to detail.

Benefits

• Multiple medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Vision plan with a national network.
• HSA and FSA pre-tax savings options for eligible expenses.
• Competitive retirement package.
• Continuing education and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED