Administrative Assistant - Early Education

ELMCREST CHILDRENS CENTER INC•City of Syracuse, NY

2d•$20 - $23•Onsite

About The Position

The Administrative Assistant at the Early Education Center on the Elmcrest Campus supports the successful day-to-day functioning of the program. Working with the Early Education Program Administrator and Daycare Administrator, this person manages information and paperwork and helps ensure effective implementation of programming. The role interfaces with children, families, program staff, the general public, local school districts, county health departments, and Elmcrest agency departments. The position maintains an orderly, welcoming office and provides clerical and administrative support, including phones, paperwork, data entry, student and staff records, supplies, transportation, and program finances. The Administrative Assistant also supports compliance with State Education and OCFS daycare licensing regulations and completes paperwork for outside agencies. Classroom coverage may be requested.

Requirements

High School Diploma or GED required.
Proficiency in computer skills, including data management and word processing.
Excellent communication and organizational skills.
Attention to detail and ability to multitask effectively.
Ability to work in a busy, fast-paced environment.
Ability to present with warmth, nurturing, and kindness.
Willingness to work collaboratively as a team player.
Ability to lift 50 pounds without assistance.
Ability to sit, squat, crouch, and stand for extended periods.
Ability to lift arms overhead in an upward reaching motion.
Ability to walk up and down stairs several times per day.
Demonstrate honesty and integrity and follow policies, the Code of Conduct, and applicable regulatory and ethical guidelines.
Use professionally trained practices and techniques to interact appropriately with children, families, and coworkers.
Be open to learning and developing skills that support professional growth and Elmcrest’s mission.
Show dedication and empathy in serving children and families.
Value human dignity, respect others, and seek diverse approaches and points of view.
Use self-reflection to improve actions or results, listen to constructive feedback, and maintain positive workplace relationships.

Nice To Haves

Previous office experience preferred.
Experience with young children.
Knowledge of special education.
Knowledge of OCFS daycare regulations.
Associate’s or Bachelor’s degree preferred in business, management, human services, education, or a related area.

Responsibilities

Maintain an orderly, organized, clean, and friendly office environment.
Provide professional, positive customer service and maintain relationships with children, families, agency staff, visitors, outside agencies, and the public.
Interact with children, families, and staff in a supportive and caring manner.
Open the building and prepare the main office for the day.
Manage the main office, providing clerical support, answering phones, processing paperwork, organizing program supplies, and assisting colleagues as needed.
Enter data and type forms for teachers, therapists, and administrators.
Communicate with program and agency staff as directed by the Early Education Administrator or Daycare Administrator and as needed to meet program requirements.
Maintain student records, including files, attendance, and enrollment and discharge records.
Coordinate and implement systems for early education functions, including supplies, bus transportation, student records, and program finances.
Collaborate with agency departments, including finance, food service, maintenance, and purchasing, to support program operations.
Provide classroom coverage if requested.
Obtain and distribute office mail as needed.
Assist with hiring new staff and maintaining staff records.
Work with other staff to maintain professional standards throughout the building.
Follow State Education regulations, OCFS daycare licensing regulations, and Elmcrest program policies and procedures.
Complete paperwork for outside agencies, including State Education, County and School District special education, DSS, Syracuse City UPK, and OCFS.
Perform other duties as assigned; duties and responsibilities may change at any time with or without notice.