Administrative Assistant III

Arizona Department of Administration • Douglas, AZ

10d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry is seeking an organized and proactive Administrative Assistant III for the Arizona State Prison Complex (ASPC) - Douglas. The position completes special projects requested by the Deputy Warden, Associate Deputy Warden, or Administrator; researches and responds to public inquiries; drafts letters for the Deputy Warden’s signature; coordinates special events and meetings; and coordinates employee recognition. The role also performs other duties appropriate to the assignment.

The position is based at 6911 North BDI Blvd., Douglas, Arizona 85607. The listed salary is $38,400.00, Grade 17. Employment is contingent on passing a background investigation and drug test. Employees must take a tuberculosis test during New Employee Orientation and annually thereafter. Employees driving on State business must meet driver’s license, training, record-check, and insurance requirements as applicable. Newly hired State employees must successfully complete E-Verify.

Requirements

• Knowledge of principles and practices of administration and management, agency or program rules, regulations and operating procedures, accounting and budgeting, departmental policy and procedures, management and supervision, and Microsoft Office Suite.
• Skill in oral and written communication, maintaining interpersonal relationships, organization, project management, and composing correspondence.
• Ability to plan, analyze, and coordinate activities and establish priorities; develop effective operating procedures; assess situations and make sound decisions; interpret policies and procedures; and work in a prison environment.
• Pass a background investigation and drug test.
• Take a tuberculosis test during New Employee Orientation and annually thereafter.
• If driving on State business, possess and retain a current, valid class-appropriate driver’s license; complete required training and pass required driving-record checks; maintain an acceptable driving record; and, when using a personally owned vehicle, maintain required liability insurance.
• Successfully complete E-Verify as a newly hired State employee.

Nice To Haves

• Working knowledge of computer programs, including MS Word, Excel, and Outlook.
• Three years of responsible administrative experience reporting to a Manager or Administrator position.

Responsibilities

• Research and compile reports, letters, inquiries, and policy updates.
• Manage the unit budget, including purchases and tracking expenditures.
• Track disciplinary actions and prepare final outcomes and documents.
• Complete projects as assigned.
• Coordinate special event fundraisers.
• Conduct capital equipment inventory.
• Supervise subordinate staff.
• Drive on State business.
• Perform other duties appropriate to the assignment.
• Research and respond to public inquiries.
• Draft letters for the Deputy Warden’s signature.
• Coordinate special events, meetings, and employee recognition.

Benefits

• Vacation and sick days with 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Affordable insurance options, including medical, dental, life, short-term disability, and long-term disability.
• Retirement program through the Arizona State Retirement System (ASRS); enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans.
• Credit union membership.
• Wellness program.
• Incentivized commuter club.
• Public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed