Administrative Assistant III

Endeavor Health•Evanston, IL

8d•$24 - $36•Onsite

About The Position

The Administrative Assistant III provides advanced administrative support to the hospital executive team and senior management in a dynamic healthcare environment. The role requires professionalism, discretion, and the ability to manage complex tasks. The position is based in Evanston or Glenview, Illinois, with possible travel to different hospital locations depending on organizational needs. It is full-time, 40 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m.

Requirements

At least 3 years of administrative experience, preferably in a healthcare or hospital setting.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Serve as the primary point of contact for hospital executives, managing schedules, correspondence, and communications.
Coordinate appointments, meetings, and conference calls to ensure efficient use of executives’ time.
Draft, edit, and proofread executive-level emails, memos, reports, and other documents, ensuring communications reflect the executive team’s voice and objectives.
Maintain and update electronic health records and hospital databases accurately and in accordance with healthcare regulations.
Generate and compile reports, data analyses, and presentations to support executive decision-making.
Collaborate with executives on special projects and strategic initiatives, including conducting research and data analysis and presenting findings.
Process invoices, monitor spending, and reconcile financial statements for the executive team.
Oversee office operations and supplies to support smooth day-to-day functioning.
Provide guidance and support to lower-level administrative staff and assist with their professional growth.
Assist with onboarding and training new administrative team members.
Handle sensitive and confidential information with discretion and professionalism.