Administrative Assistant III

Maryland Department of Transportation•Baltimore City, MD

8d•Onsite

About The Position

The Maryland Port Administration (MPA), a transportation business unit within the Maryland Department of Transportation, is seeking a detail-oriented and collaborative Administrative Assistant for Facility Operations. The position provides clerical and administrative support to the Facility, Fleet, and Crane Maintenance departments, including timekeeping responsibilities. The current vacancy is at the Dundalk Marine Terminal, and the position reports directly to the Office Manager. This is a position-specific recruitment. The resulting eligible-candidate list will be used only to fill this MPA position/function; interested candidates must reapply for future recruitments for this classification. Continued training and development are provided by the MPA, and tuition reimbursement is available under MPA procedures and TSHRS policy.

Requirements

Graduation from a standard high school or possession of a high school equivalency certificate.
Five years of experience in secretarial work, with secretarial work as the primary function of the job. Secretarial work is defined as supporting or assisting one or more employees, or a unit or department.
Excellent organization skills.
Ability to provide excellent customer service.
Ability to work in a fast-paced environment.
Ability to manage multiple priorities.
Accurately type at a minimum of 40 words per minute on a personal computer keyboard may be required, depending on the specific position requirements.
Applicants must be legally authorized to work in the United States.
Applicants with education obtained outside the United States must submit proof of equivalent American education from a foreign credential evaluation service with the application.

Nice To Haves

Bilingual applicants are encouraged to apply.

Responsibilities

Collect, review, and verify timesheets.
Track employee leave balances.
Receive and enter pay and leave coding into the MTrack timekeeping system.
Maintain and file leave slips for Facility Operations departments.
Provide direct administrative support to the Deputy Director, Office Manager, and maintenance management and supervisory team.
Maintain a Purchasing Credit Card and reconcile invoice payments monthly.
Collect and distribute logs for billing and record keeping.
Create and manage schedules.
Assist with the interview process, including scheduling, participating on interview panels, and coordinating related activities.
Track and complete work orders through the Maximo system.
Generate and distribute reports.