Administrative Assistant III
About The Position
This position supports administrative, clerical, and office-support activities for the Nursing Department and/or its manager to facilitate efficient organizational operations. Responsibilities include maintaining nursing schedules and visit records, reviewing completed visits and payroll information, monitoring overtime and mileage, tracking nursing documentation, and assisting with department projects and customer service. The role also works with corporate nursing personnel to maintain and update nursing agency credentialing and performs other related duties as directed by a supervisor.
Requirements
- High school diploma or GED.
- At least two years of prior office experience.
- Prior experience using computer software, preferably Microsoft Office.
- Excellent written and verbal communication skills.
- Ability to perform basic arithmetic calculations.
- Ability to plan, organize, and prioritize workload.
- Good critical-thinking and problem-solving skills.
- Flexible, adaptable, and teamwork-oriented.
Nice To Haves
- College coursework, an associate’s degree, or higher.
- Office experience in a healthcare environment.
- Previous payroll experience.
Responsibilities
- Maintain nursing daily schedules and enter scheduled visits into AlayaCare/Clinician Visit Log; update entries as patient schedules change.
- Review completed nursing visits, complete or correct Clinician Visit Log entries, and confirm visits for billing.
- Reconcile payroll to employee caseload summaries for accuracy.
- Monitor overtime and mileage or travel overages in daily activity records to prevent overpayment.
- Track nursing notes for timely and accurate medical records and reports delinquent clinical nursing notes to the QA Coordinator or Nursing Supervisor.
- Review payroll reports for accuracy.
- Respond to payroll inquiries and provide payroll breakdowns as needed.
- Enter visits for the agency’s yearly state report, as applicable.
- Confirm and validate nursing visit entry accuracy each month in CPR+ for the billing department.
- Assist the department with administrative functions and projects.
- Provide excellent customer service to internal and external customers.
- Work with corporate nursing personnel to maintain and update nursing agency credentialing.
- Perform other related duties as directed by the supervisor.
Benefits
- Competitive compensation.
- Benefits starting on the first day of employment.
- 401(k) with a 4% match and no waiting or vesting period.
- PTO, floating holidays, and paid holidays.
- Company-paid life insurance and short-term disability.
- Employee assistance programs for mental health and wellness.
- Learning and development programs.
- Discounts on travel, cell phones, clothing, and more.
- Employee referral program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
