Senior Administrative Assistant

New Balance•Boston, MA

14d•Hybrid

About The Position

New Balance is seeking a self-motivated Senior Administrative Assistant to provide high-level support to the Chief Information Office and the Executive Vice President of Strategy and Direct-to-Consumer (DTC). The position is based at the Boston headquarters and requires on-site work at least three days per week, Tuesday through Thursday. Occasional travel to regional offices, customer meetings, and conferences is required. The role supports executives through effective stakeholder relationships, executive calendar and travel coordination, meeting preparation and follow-up, correspondence and records management, and handling external requests. The assistant is expected to anticipate leaders’ needs, manage competing priorities, and work independently with general guidance while maintaining discretion with confidential information.

Requirements

Exceptional organizational skills and strong attention to detail.
Strong technical aptitude and proficiency with Microsoft Office Suite; ability to prepare and organize complex materials in Word, Excel, PowerPoint, Adobe, and other software applications.
Proven ability to manage multiple competing priorities.
Proven discretion in handling highly confidential information in a fast-paced environment.
Independently motivated and able to work effectively with general guidance, anticipate needs proactively, and apply project management skills.
Strong written and verbal communication skills.
Ability to travel occasionally to regional offices, customer meetings, and conferences.

Responsibilities

Build effective working relationships and partnerships across organizational levels to support leaders.
Create, organize, and maintain correspondence and detailed records.
Attend key meetings, take notes, summarize discussions, and develop and communicate action plans to the broader team.
Turn around urgent action items quickly and map longer-term project deliverables.
Consolidate input from internal stakeholders and prepare executives for presentations and meetings.
Identify gaps, needs, and opportunities to help leaders manage their schedules effectively.
Integrate technology into working platforms.
Evaluate and plan external requests, including speaking engagements and industry interviews.
Manage executive calendars, meetings, events, and travel using effective and efficient workflows.

Benefits

Three medical insurance options, dental insurance, vision insurance, life insurance, and 401(k).
Online learning and development courses.
Tuition reimbursement.
$100 monthly student loan support.
Mentorship programs.
$1,000 yearly lifestyle reimbursement.
Four weeks of vacation.
12 holidays.
Generous parental leave.
Hybrid work schedule and four weeks per calendar year of Work from Anywhere.
On-site office amenities.