Administrative Assistant II

DHL Supply Chain • Palmyra, PA

14d

About The Position

DHL Supply Chain is hiring an Administrative Assistant II to provide administrative and clerical support to management, including managing personnel records. Working under the general supervision of the General Manager, the role provides personal secretarial services and administrative assistance, exercises discretion and judgment when needed, and gives associates courteous, responsive, and accurate information.

The position also supports communication and coordination across the department, maintains records and filing systems, processes weekly payroll records, and performs other administrative and operational duties as assigned. The schedule is Monday through Friday, 8:00 a.m. to 4:00 p.m. Pay is $19.45 per hour.

Requirements

• Two years of related experience.
• High school diploma or equivalent is preferred.

Nice To Haves

• High school diploma or equivalent.

Responsibilities

• Greet and assist visitors, associates, supervisors, and managers professionally and courteously.
• Screen and direct telephone calls and visitors, deciding when to redirect them to subordinate managers or other offices.
• Provide callers with information requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions, including typing, proofreading, and assembling reports or proposals for customers or outside agencies, and taking, transcribing, and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff.
• Compose responses to routine inquiries, decide which items can be delegated to subordinate managers, and forward appropriate items.
• Follow up on assignments delegated to subordinate managers regarding status and completion.
• Maintain administrative filing systems, including confidential materials.
• Process weekly payroll records.
• Serve as a central communication point for associates.
• Operate computers using Microsoft Office applications and other specialized software programs.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Conduct inventories, place orders, and maintain organized filing systems.
• Collaborate with HR to coordinate events, prepare giveaways, and support engagement activities.
• Welcome new hires and assist with onboarding processes.
• Perform additional administrative and operational duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with generous company match.
• Tuition reimbursement program.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED