Executive Administrative Assistant

Detroit Manufacturing Systems • Detroit, MI

2d

About The Position

The Executive Administrative Assistant provides high-level administrative and organizational support to the CFO and other members of executive leadership as needed. The role helps manage executives’ time, priorities, and daily operations in a fast-paced corporate environment and requires exceptional organization, sound judgment, strong communication, and the ability to manage competing priorities. The successful candidate is proactive, detail-oriented, comfortable handling confidential information, and able to build strong relationships with executives, internal teams, and external stakeholders.

The position includes managing complex calendars and communications; coordinating meetings and business travel; preparing documents and expense reports; maintaining records; supporting office operations and corporate events; and identifying improvements to administrative processes. Occasional travel to other company locations, conferences, or business events may be required, and the employee must be able to work from the local office as business needs require.

Requirements

• Five or more years of relevant administrative or executive support experience.
• Ability to manage executive calendars, coordinate complex schedules, and organize multiple priorities in a fast-paced environment.
• Exceptional organizational skills and attention to detail, with a commitment to accuracy and follow-through.
• Excellent written and verbal communication skills, including preparation of polished business correspondence.
• Strong judgment, discretion, and integrity when handling confidential and sensitive information.
• Ability to anticipate needs, take initiative, solve problems, and work independently with minimal direction.
• Strong interpersonal skills and ability to build effective working relationships across all organizational levels.
• Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Flexibility and adaptability when priorities change, and ability to remain composed and professional under pressure.
• Collaborative, service-oriented approach and commitment to supporting executive and organizational effectiveness.
• High school diploma or equivalent required.
• Ability to work from the local office as business needs require.

Nice To Haves

• Experience supporting senior-level executives.
• Associate or bachelor's degree in business administration or a related field.

Responsibilities

• Provide comprehensive administrative support to the CFO and other leadership team members as needed.
• Manage complex calendars, coordinate appointments and meetings, and proactively resolve scheduling conflicts.
• Serve as a point of contact between executives and internal and external stakeholders, ensuring timely, professional communication and follow-up.
• Coordinate executive meetings by preparing agendas and materials, documenting action items, and tracking follow-up activities.
• Monitor and prioritize emails, phone calls, correspondence, and other incoming communications.
• Draft, review, and proofread executive communications, reports, presentations, and business documents.
• Arrange domestic and international business travel, including flights, accommodations, ground transportation, itineraries, and related logistics.
• Prepare and reconcile travel and business expense reports accurately and submit them on time.
• Maintain organized electronic and physical records, files, and documents, ensuring information is accessible and appropriately protected.
• Support preparation of executive presentations, reports, meeting materials, and other business documents.
• Coordinate logistics for onsite and offsite meetings, conferences, leadership events, and other corporate activities, including catering and audiovisual requirements.
• Handle sensitive business, financial, personnel, and executive information with confidentiality, integrity, and discretion.
• Support general office operations by monitoring supplies and equipment and coordinating with administrative colleagues.
• Partner with administrative staff and office personnel on departmental priorities, special projects, and day-to-day business needs.
• Identify opportunities to improve administrative processes, organization, and executive support practices.

Benefits

• Competitive total rewards package.
• Comprehensive health coverage.
• Dental coverage.
• Vision coverage.
• Retirement savings programs with employer contributions.
• Tuition reimbursement.
• Paid time off and holidays.
• Employee assistance resources.
• Wellness programs and additional benefits supporting health, financial well-being, professional growth, and quality of life.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED