Administrative Assistant - Kentucky Oaks Mall
Cafaro•Paducah, KY
About The Position
Kentucky Oaks Mall is hiring a full-time Administrative Assistant to support daily mall operations and help ensure the smooth functioning of the mall. The role supports the Management Team with administrative tasks and contributes to a collaborative work environment and a positive experience for tenants and visitors. The ideal candidate is detail-oriented, proactive, independent, organized, and able to work in a fast-paced environment while thinking critically and solving problems efficiently.
Requirements
- At least 2 years of experience in accounts payable, with strong knowledge and practical expertise in financial processing.
- Exceptional verbal and written communication skills.
- Strong typing, proofreading, and grammar skills.
- Strong attention to detail and meticulous work habits.
- Energetic, proactive work ethic; ability to self-motivate and manage multiple responsibilities efficiently.
- Professional attitude and strong customer-service orientation.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Strong data-entry skills, with accuracy and speed.
- Skill in 10-Key data entry.
- Thorough understanding of the Internet, including advanced search engines and databases, as a research tool.
Nice To Haves
- Experience with Microsoft Word Compare and Redline features.
- Experience with JD Edwards or other ERP systems.
- Associate’s degree preferred.
Responsibilities
- Provide administrative and day-to-day operational support to the mall Management Team.
- Handle accounts payable, including accurate processing of invoices and payments.
- Organize and maintain filing systems so documents are sorted and accessible.
- Track employee time and ensure accuracy in timekeeping and reporting.
- Scan and organize documents for digital records and maintain efficient, secure storage.
- Manage scheduling and calendaring, coordinating appointments and meetings.
- Process incoming and outgoing mail and handle correspondence in a timely manner.
Benefits
- Competitive health care plan with low deductibles.
- Dental and vision insurance.
- Life and long-term disability insurance.
- Annual paid time off benefits.
- Wellness plan that includes reimbursement for gym memberships.
- Nine paid holidays annually.
- Safe Harbor 401(k) retirement plan.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
