Administrative Assistant - Huntington Mall

Cafaro • Barboursville, WV

5d

About The Position

Huntington Mall is hiring a full-time Administrative Assistant to support the mall Management Team and daily operations. The role involves administrative and financial processing, records management, employee timekeeping, scheduling, and mail handling. The ideal candidate is detail-oriented, proactive, independent, organized, and able to work effectively in a fast-paced environment while supporting a collaborative team and a positive experience for tenants and visitors.

Requirements

• At least 2 years of experience in accounts payable, with strong knowledge and practical expertise in financial processing.
• Exceptional verbal and written communication skills.
• Excellent typing, proofreading, and grammatical skills.
• Strong attention to detail and meticulous work habits.
• Energetic, proactive work ethic and ability to self-motivate and manage multiple responsibilities.
• Professional attitude and strong customer-service orientation.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong data-entry skills, with accuracy and speed.
• Skill in 10-key data entry.
• Thorough understanding of the Internet, including advanced search engines and databases, as a research tool.

Nice To Haves

• Experience with Microsoft Word Compare and Redline features.
• Experience with JD Edwards or other ERP systems.
• Associate’s degree preferred.

Responsibilities

• Support the mall Management Team with day-to-day operations and administrative tasks.
• Handle accounts payable and accurately process invoices and payments.
• Organize and maintain filing systems so documents are properly sorted and accessible.
• Track employee time and ensure accurate timekeeping and reporting.
• Scan and organize documents for digital records and maintain efficient, secure storage.
• Manage scheduling and calendaring, coordinating appointments and meetings.
• Process incoming and outgoing mail and handle correspondence in a timely manner.

Benefits

• Competitive health care plan with low deductibles.
• Dental and vision insurance.
• Life and long-term disability insurance.
• Annual paid time off benefits.
• Wellness plan with reimbursement for gym memberships.
• Nine paid holidays annually.
• Safe Harbor 401(k) retirement plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree