Administrative Assistant

Avnet • Chandler, AZ

14d

About The Position

The Administrative Assistant performs administrative support or specialized administrative duties for a department, region, site, group, or executive. Duties may include maintaining calendars and schedules, handling phone responsibilities, greeting visitors, arranging travel, preparing expense reports and presentations, coordinating meetings, preparing budgets and reports, maintaining records, and completing other assigned activities. The role requires extensive knowledge of organizational practices and procedures and the judgment, initiative, and problem-solving skills to complete complex assignments with minimal guidance. The position collaborates with internal and external contacts, may participate in special-assignment teams, and responds to requests from senior management and other contacts. Actions can significantly affect the department and others, and errors may be difficult to detect or remedy.

Requirements

• Typically, at least five years of related experience.
• High school diploma or equivalent.
• Knowledge of Microsoft Office Suite products, including Excel, Word, and PowerPoint, as appropriate for the job level.
• Extensive knowledge of organizational practices and procedures.
• Ability to exercise judgment, initiative, and problem-solving skills on complex assignments with minimal guidance.

Responsibilities

• Provide administrative support to an organization or department.
• Use business software applications to prepare correspondence, reports, presentations, agendas, and minutes.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries.
• Arrange business travel, coordinate meetings, and/or track expenses as needed.
• Serve as a liaison between executives, managers, staff, customers, and visitors.
• Research and summarize complex information for meetings and special projects.
• Draft responses to correspondence, research and compile information for special projects, and prepare reports as required.
• Perform other duties as assigned.

Benefits

• Generous paid time off
• 401(k) and pension plan
• Paid holidays
• Family support, including paid leave, surrogacy, and adoption
• Medical, dental, vision, and life insurance
• Long-term and short-term disability insurance
• Health savings account and flexible spending account
• Education assistance
• Employee development resources
• Employee wellness, leadership development, and mentorship programs
• Flexible working arrangements
• Opportunities to give back to the community

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED