Administrative Assistant - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Oak Harbor, WA

12d•$21 - $25•Onsite

About The Position

The Administrative Assistant provides administrative services in support of the parish and its activities. This is a 30-hour-per-week, part-time hourly position located at St. Augustine Parish in Oak Harbor, Washington. The role supports parish communications, office operations, facilities scheduling, and interactions with parishioners, staff, vendors, visitors, and volunteers. The Administrative Assistant also provides appropriate referral sources to people in need and performs other duties as assigned.

Requirements

Willingness and ability to support the mission of the church.
Active membership in a parish or faith community and good standing with the Church.
At least 2 years of demonstrated experience in professional reception and administrative work.
Strong organizational, critical-thinking, and problem-solving skills.
Strong verbal and written communication skills.
Proficiency with computer software, including MS Word, MS Excel, and Canva.
Experience in database management.
Ability to create website and newsletter content, and expertise in communications.
Interpersonal, communication, and organizational skills.
Ability to prioritize tasks and projects and manage time effectively.
Regular and dependable attendance.
Demonstrated ability to work with a variety of people, including multicultural communities.
Emotional intelligence and ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.
Ability to maintain confidentiality and professionalism regarding work- and church-related issues.

Nice To Haves

Parish or Catholic ministry experience.

Responsibilities

Prepare the weekly parish bulletin, flyers, and promotional materials for parish events.
Maintain the ParishStaq parish management database.
Maintain filing systems for the office.
Maintain office supply inventory and reorder supplies as needed.
Prepare letters, forms, brochures, and other office correspondence.
Prepare and process regular mail and bulk mailings.
Maintain the facilities calendar and accommodate requests for changes.
Serve as receptionist and public relations representative between staff members, parishioners, vendors, and visitors.
Assist people in need by providing appropriate referral sources.
Coordinate volunteers.
Perform other duties as assigned.