Assistant (Hourly)

Austin Community College District • Highland, CA

2d

About The Position

Provides clerical and administrative support to a departmental office or program. Performs office duties supporting faculty, staff, and/or student efforts, such as word processing, data entry, file maintenance, mail processing, and duplication. Gathers, compiles, and enters data and produces routine reports, handouts, fliers, newsletters, brochures, manuals, and other documents. Answers and routes telephone calls, takes messages, and responds to or directs inquiries in person or by telephone. The role may include entering budget figures, preparing requisitions, tracking expenditures, taking payments, issuing invoices or bills, and maintaining tracking systems and logs. Operates office equipment such as copiers and fax machines.

Work is routinely performed in a standard office or similar environment. The position is hourly, pays $23.00 per hour, and is limited to up to 19 hours per week. Austin Community College requires employees to maintain a domicile in Texas throughout employment.

Requirements

• Knowledge of office procedures and practices.
• Knowledge of customer service techniques.
• Ability to maintain confidentiality of work-related information and materials.
• Ability to establish and maintain effective working relationships.
• Ability to maintain an established work schedule.
• Effective interpersonal and communication skills.
• Organizational and planning skills.
• Ability to enter data, maintain files, and perform other clerical duties.
• Effective customer orientation when working with a multicultural population.
• Ability to use a variety of spreadsheet, word-processing, database, and presentation software.
• Ability to perform work involving standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling; occasional lifting of objects up to 10 pounds.

Nice To Haves

• May use social media, desktop publishing tools, and webpage-update tools.

Responsibilities

• Perform clerical and office duties supporting faculty, staff, and/or student efforts, including word processing, data entry, maintaining files, processing mail, and duplication.
• Gather, compile, and enter data, and produce routine reports and documents.
• Produce handouts, fliers, newsletters, brochures, manuals, and other documents.
• Answer and route telephone calls, take messages, and respond to or direct inquiries in person or by telephone.
• May enter budget figures, prepare requisitions, log and track expenditures, take payments, or issue invoices or bills.
• Maintain tracking systems and logs.
• Operate office equipment such as copiers and fax machines.
• Follow safety rules, report unsafe conditions or behavior, and take reasonable and prudent actions to prevent unsafe practices.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed