Administrative Assistant - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC • Oak Harbor, WA

1d • $21 - $25

About The Position

The Administrative Assistant provides administrative services in support of the parish and its activities. This is a part-time, 30-hour-per-week position at St. Augustine Parish in Oak Harbor, Washington. The role supports parish communications, office operations, facility scheduling, reception, referrals, and volunteer coordination.

Requirements

• Willingness and ability to support the mission of the church.
• Active member of a parish or faith community and in good standing with the Church.
• At least 2 years of demonstrated professional reception and administrative experience.
• Strong organizational, critical-thinking, and problem-solving skills.
• Strong verbal and written communication skills.
• Proficiency with computer software such as MS Word, MS Excel, and Canva.
• Experience in database management.
• Experience creating website and newsletter content, with communications expertise.
• Interpersonal, communication, and organizational skills.
• Ability to prioritize tasks and projects and demonstrate strong time-management skills.
• Regular and dependable attendance.
• Ability to work with a variety of people, including multicultural communities.
• Emotional intelligence and the ability to build trust with the pastor, parochial vicar, leadership team, fellow staff members, and parishioners.
• Ability to maintain confidentiality and professionalism regarding work- and church-related issues.

Nice To Haves

• Parish or Catholic ministry experience.

Responsibilities

• Prepare the weekly parish bulletin, flyers, and promotional materials for parish events.
• Maintain the ParishStaq parish management database.
• Maintain office filing systems.
• Monitor office supply inventory and reorder supplies as needed.
• Prepare letters, forms, brochures, and other office correspondence.
• Prepare and process regular mail and bulk mailings.
• Maintain the facilities calendar and accommodate requests for changes.
• Serve as receptionist and public relations representative for staff members, parishioners, vendors, and visitors.
• Assist people in need by providing appropriate referral sources.
• Coordinate volunteers.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Accidental death and disability coverage
• Long-term disability coverage
• Pension
• 403(b)
• Health savings account (HSA)
• Flexible spending account (FSA)
• Generous sick leave
• Vacation
• Holidays

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed