Administrative Assistant 2/Communications Coordinator - Hourly

4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC•Tacoma, VA

2d•$25 - $30

About The Position

Our Lady Queen of Heaven Parish in Tacoma, Washington, is hiring a full-time Administrative Assistant 2/Communications Coordinator. The position provides administrative support to the parish, its ministries, and its activities, while coordinating parish communications and promotional content. Administrative work includes maintaining parish database records, registration and sacramental records, archives, mailing lists, and envelope distribution; opening and closing the parish office; managing office supplies, equipment, mail, and correspondence; welcoming visitors and handling telephone messages; and maintaining the church facility schedule. The role coordinates approved organizations’ facility use, including scheduling, rental collection, keys, insurance and fee information, conflict management, and facility support. It also coordinates volunteers for administrative projects and performs other assigned duties. Communications work includes preparing the weekly parish bulletin; maintaining parish websites; creating and scheduling content for communications platforms and social media, including graphics, captions, and basic video; tracking and reporting audience reach; designing event flyers, posters, newsletters, and other promotional materials; and coordinating with parish staff to communicate events. The parish seeks a dependable, organized, detail-oriented team member who is an active member of a parish or faith community in good standing with the Church, is willing to support the teachings of the Catholic Church in Western Washington, and can work with a variety of people, including multicultural communities. The role requires proficiency with computer software and experience in database management, content creation, communications, and interpersonal and organizational skills. A working knowledge of Catholic parish structures and organizations, or willingness to learn, is expected.

Requirements

Willingness to work as part of the parish staff team to accomplish the parish mission.
Ability and desire to use personal gifts and talents in service of the local Church and in support of collaboration between lay and ordained ministers.
Active member of a parish or faith community and in good standing with the Church.
Proficiency with computer software such as MS Word, MS Excel, and Canva.
Experience in database management.
Experience creating website and newsletter content, and communications expertise.
Interpersonal, communication, and organizational skills.
Working knowledge of Catholic parish structures and organizations, or willingness to learn.
Ability to work with a variety of people, including multicultural communities.
Regular and dependable attendance.
Willingness to support the teachings of the Catholic Church in Western Washington.
Exceptional time-management skills, including the ability to prioritize tasks and manage time efficiently in a dynamic environment.
Strong organizational skills to manage multiple responsibilities and maintain detailed, accurate records.
Attention to detail and a meticulous approach to data entry.

Nice To Haves

Experience in a nonprofit and/or religious institution is preferred.
Experience with online giving platforms is preferred.

Responsibilities

Maintain parish database and records, including parish registration, sacramental records, archives, mailing lists, and envelope distribution.
Open and close the parish office.
Oversee maintenance of the office workroom and office equipment supply; maintain inventory and reorder supplies as needed.
Oversee routing of mail and correspondence.
Welcome church and office visitors and provide appropriate assistance or referrals.
Answer telephone calls and ensure messages are transmitted accurately and promptly.
Provide administrative services in support of the parish, ministries, and activities as needed.
Maintain the church facility schedule and oversee scheduling for approved organizations.
Develop and maintain a facility-use calendar identifying the time, date, organization, and room scheduled.
Explain facility-use responsibilities, rental fees, and insurance coverage to groups, and manage conflicts that arise.
Coordinate rental collection, monitor facility keys, and arrange facility support and supervision for outside groups.
Coordinate volunteers for administrative projects as needed.
Prepare the weekly parish bulletin.
Manage and regularly update parish websites.
Create and schedule communications-platform and social-media content, including graphics, captions, and basic video content.
Track and report the reach of communications platforms.
Design flyers, posters, newsletters, and promotional materials for parish events.
Coordinate with parish staff to support and communicate events scheduled at parish sites.
Perform other duties as assigned.