Administrative Coordinator 2 - Program Assistant

Louisiana State University • Ascension Parish Extension Office, LA

2d • $25,022 - $42,869 • Onsite

About The Position

This position performs a variety of clerical duties that require some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. This role is experienced level and receives general supervision from higher-level clerical and/or supervisory personnel, with no supervision exercised. It differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform, and differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Requirements

• One year of experience in administrative services.
• Accepting Direction
• Demonstrating Accountability
• Following Policies and Procedures
• Leveraging Technology
• Managing Resources
• Communicating Effectively
• Displaying Expertise
• Using Data

Nice To Haves

• Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Responsibilities

• Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
• Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
• Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
• Receives, stores, and distributes supplies; maintains inventory of such.
• Collects and prepares for processing time and attendance sheets for department or office.
• Maintains department's records system, including filing and retrieving documents, researching files, etc.
• Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
• Serves as receptionist for the assigned work unit.
• May deliver and pick-up various materials.
• Performs related duties as assigned.
• Assist agents and administrative coordinator with maintaining 4-H records and processing entries for 4-H events.
• Assist agents in identifying, recruiting, training, and qualifying adult volunteers.
• Assist in marketing program opportunities to the community.
• Assist in the collection, organization, development, and distribution of parish 4-H program opportunities through newsletters, reports, and social media.
• Assist in delivering educational programs such as 4-H club meetings.

Benefits

• retirement
• multiple medical insurance options
• supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses)
• university holidays (14 per year)
• generous annual (vacation) and sick leave benefits
• Employee Assistance Program
• possible educational leave and tuition exemption for coursework at campuses of the LSU System

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed