Administrative Program Coordinator

University of Texas at Austin

3d•$55,000•Onsite

About The Position

The Center for Research to Communication (CRCI) is a center that houses cutting-edge, collaborative, community-engaged, and application-driven health and education research. The mission of CRCI is to support and conduct high-quality applied research, disseminate evidence-based information and build capacity among scholars to improve access to optimal health and educational opportunities for all in Texas, the United States, and globally. CRCI hosts leading researchers in the fields of health and education, and their projects. Two flagship projects housed in CRCI are THRIVE and LONESTARP3. These large research and translational initiatives require unique program coordination support. Texas Education THRIVE, a comprehensive, evidence-based educational initiative through the College of Education at UT Austin, translates research into action by providing engagement, support, professional development and networking resources to school districts across Texas. Geared toward both early and mid-career teachers, THRIVE is committed to implementing research-proven strategies for mentorship and professional learning that optimize the likelihood of successful and productive careers in education for the betterment of all Texas children. THRIVE is composed of seven district and university partners, nine donors, and five TEA Mentor Program Allotments. LONESTARP3 (Education Research Practice Policy Partnership) conducts collaborative research, supports the translation of results to decision-makers at multiple levels, and builds capacity to improve systems and outcomes for all Texas students. LONESTARP3 is a statewide network that brings multiple perspectives together—inviting researchers, practitioners, and policy advocates to work together. LONESTARP3’s partners design, generate, and translate research into accessible and actionable solutions. This project’s collaborative approach produces research with clear and immediate use in both classroom teaching and policymaking. CRCI is the hub for a network of 11 LONESTARP3 members — colleges of education, education nonprofits and education systems based in communities across Texas. THRIVE’s and LONESTARP3 funds are currently managed through multiple respective accounts, which require specialized administrative coordination support to ensure successful program implementation and research activities for these two flagship CRCI projects. Purpose Provide administrative coordination and business support for designated Center programs and Center-wide operations. Performs financial transaction processing, administrative coordination, and operational support to facilitate the efficient delivery of program activities and business services. Supports compliance with university policies and contributes to the effective day-to-day operations of the Center. This position is funded through December 31, 2027 with annual renewal contingent on performance, business need, and continued receipt of funding.

Requirements

High school diploma or GED and three years of administrative experience.
Attention to detail, ability to multi-task and organize priorities.
Ability to work successfully in a deadline-driven environment.
Ability to work as part of a team without day-to-day supervision.
Service excellence.
Experience with Microsoft Word, Excel, and Zoom/Teams.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor’s degree
More than the required amount of experience.
Experience working in a research center with sponsored projects.
Experience coordinating research activities
Experience with the UT DEFINE accounting system, FRMS, and Workday
Knowledge of university structure, policies, rules, and procedures.
Familiarity with UT Austin central administrative offices including Office of Sponsored Projects, Accounts Payable, Travel, etc.

Responsibilities

Provide administrative, financial, and operational support for designated flagship programs.
Process purchasing, travel, payment requests, reimbursements, and other administrative transactions supporting program activities.
Assist with budget reconciliations, expenditure tracking, and financial documentation.
Support personnel administration, scheduling, and other operational needs for assigned programs.
Coordinate with program leadership to ensure timely completion of administrative and business functions.
Process all student transactions and tuition payments for designated projects.
Process all staff transactions for designated projects including but not limited to create/post new positions, transfers, salary adjustments, and add jobs.
Initiate background checks and complete I-9s for new hires by designated projects. Ensure new employees complete onboarding tasks in Workday.
Coordinate administrative support for Center meetings, trainings, events, and special initiatives.
Maintain office supplies, equipment, shared workspaces, and other administrative resources.
Prepare correspondence, maintain records, and organize shared electronic files and documentation.
Assist with special projects and operational initiatives as assigned.