Communications Administrative Assistant

Kimley-Horn • Raleigh, NC

5d • Onsite

About The Position

Kimley-Horn is hiring a Communications Administrative Assistant to support its team in Raleigh, North Carolina. This is not a remote position. The role provides administrative support to team members, manages the online company store and photography database, assists with special projects, and maintains relationships with third-party partners and vendors. The successful candidate is organized, detail-oriented, collaborative, and able to manage multiple tasks and changing priorities.

Requirements

• Work independently and be self-sufficient.
• Adapt to changing deadlines and priorities.
• Manage and balance multiple tasks and priorities with a sense of urgency.
• Be highly organized and detail-oriented.
• Demonstrate strong interpersonal and communication skills with vendors, partners, peers, and leaders.
• Bring a positive, collaborative, and client-oriented attitude.
• Learn new tasks and software programs quickly.
• Partner effectively with team members and other administrative staff.
• Respond quickly and efficiently to requests for assistance.
• Be proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), including advanced Outlook calendar management and Word mail merges.
• Create detailed Excel spreadsheets with formulas, manage data entry, and organize files in SharePoint.

Responsibilities

• Provide administrative support, including scheduling meetings, preparing expense reports, shipping, filing, ordering catering, and related activities.
• Manage the online Kimley-Horn store by selecting items, maintaining inventory reports, and resolving issues.
• Maintain the OpenAsset online photography database by uploading, labeling, and organizing content.
• Support special projects and initiatives, including sourcing and procuring gifts, maintaining and editing spreadsheets, meeting project deadlines, and maintaining confidentiality.
• Maintain relationships with third-party partners and vendors, including printers and suppliers.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus), along with an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k) and performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed