Communications Administrative Assistant

Kimley-Horn • Raleigh, NC

6d • Onsite

About The Position

Kimley-Horn is seeking a Communications Administrative Assistant to join its team in Raleigh, North Carolina. This is an onsite, non-remote position. The role provides administrative support to team members, manages the company’s online store and photography database, assists with special projects, and maintains relationships with third-party partners and vendors.

Requirements

• Ability to work independently and be self-sufficient.
• Flexibility when deadlines and priorities change.
• Ability to manage multiple tasks and priorities with a sense of urgency.
• Strong organizational skills and attention to detail.
• Strong interpersonal and communication skills when working with vendors, partners, peers, and leaders.
• Positive, collaborative, and client-oriented attitude.
• Ability to learn new tasks and software programs quickly.
• Ability to work effectively with team members and other administrative staff.
• Ability to respond quickly and efficiently to requests for assistance.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; advanced Outlook calendar management and Word mail merges.
• Ability to create detailed Excel spreadsheets with formulas, manage data entry, and organize files in SharePoint.

Responsibilities

• Provide administrative support, including scheduling meetings, processing expense reports, shipping, filing, ordering catering, and similar activities.
• Manage the online Kimley-Horn store, including selecting items, maintaining inventory reports, and resolving issues.
• Maintain the online photography database (OpenAsset) by uploading, labeling, and organizing content.
• Support special projects and initiatives by sourcing and procuring gifts, maintaining and editing spreadsheets, meeting deadlines, and maintaining confidentiality.
• Maintain relationships with third-party partners and vendors, including printers and suppliers.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation, plus an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k) and performance-based bonuses.
• Tuition reimbursement and internal training programs.
• New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed