AS Administrative Assistant Project - Augusta

Turner Construction•Augusta, GA

12d•Onsite

About The Position

Turner Construction is seeking an Administrative Assistant to conduct daily administrative tasks and provide support to a construction site project-based team in Augusta, Georgia. The role supports the team through customer service, office administration, meeting and travel coordination, project documentation, and other project-specific needs. The position works with some direction and oversight as part of a team and regularly operates in a construction site project-based office setting.

Requirements

High school diploma or GED and at least 1 year of relevant administrative assistant experience in construction or another related industry.
High degree of attention to detail, accuracy, and organizational skill.
Ability to maintain confidential information.
Ability to work with some direction and oversight and as part of a team.
Approachable, proactive, positive, and professional attitude.
Professional verbal communication and written business communication skills.
Ability to conduct research and proofread.
Active listening skills and follow-through on commitments.
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
Proficiency with computers and data entry, Microsoft applications, collaborative meeting platforms, and general office equipment.

Nice To Haves

College degree and/or relevant administrative skills certification.
Commissioned Notary Public.

Responsibilities

Provide professional customer service and positive interactions while delivering administrative services to the construction site project team.
Process day-to-day administrative items, including mail, overnight mailings, photocopying, filing, faxes, phone list updates, invoices, and business card orders.
Manage the project calendar, meeting schedule, and project contacts; process expense reports for the Project Executive and/or Manager.
Set up and administer project-specific tools and materials, including calendar programs, conference rooms, and parking or access cards.
Prepare written correspondence and project documents, such as memos, emails, and presentations.
Create and maintain project organizational and seating charts.
Coordinate travel reservations, business accommodations, itineraries, and agendas.
Organize project-related meetings, assist with meetings, and record, transcribe, and distribute meeting minutes.
Respond to general office inquiries from staff, clients, customers, and others, escalating issues proactively when appropriate.
Support company culture, values, and Diversity, Equity, & Inclusion activities.
Collaborate with the Project Manager to establish and maintain protocols for project site visitors.
Promote a professional environment when interacting with owners, project team management, Joint Venture Partners, and vendors.
Address ad hoc onsite technical issues affecting work productivity, such as internet access or copier problems, or coordinate with the Information Systems team as needed.
Conduct project-specific orientation and transitions for project staff.
Maintain an organized project filing system and coordinate document retrieval schedules.
Order supplies for project office needs.
Contribute ideas to improve the effectiveness of Administrative Services within the project and share recommendations with the broader job family.
Assist with special projects and coordinate events.
Perform other assigned activities, duties, and responsibilities.