AS Administrative Specialist

Turner Construction Company•Shelton, CT

5d•$61,000 - $75,000

About The Position

The AS Administrative Specialist performs daily administrative tasks and services that support Turner’s Self Perform (SP) business team. The role supports trades payroll administration, employee onboarding, workforce tracking, project and employee records, and general administrative operations. The position is salaried exempt, with an estimated annual salary range of $61,000 to $75,000. The specialist provides professional customer service, processes weekly trades timesheets and payroll submissions, coordinates payroll inquiries and corrections, and maintains confidential records. The role also coordinates administrative onboarding and employment documentation, tracks workforce and training information, supports workforce scheduling and communications, assists with Rhumbix and project setup, and handles document, invoice, and administrative follow-up tasks. Work is generally performed in an office or remote setting, with occasional construction site visits.

Requirements

High school diploma.
At least 5 years of relevant administrative assistant experience.
Strong attention to detail, accuracy, and organizational skills.
Ability to maintain confidential information.
Ability to work independently with some oversight and as part of a team.
Approachable, proactive, positive, and professional attitude.
Professional verbal communication and written business communication skills.
Ability to conduct research and effectively proofread.
Active listening skills and ability to follow through on commitments.
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
Computer and data-entry skills, including use of Microsoft applications, collaborative meeting platforms, and general office equipment.
Familiarity with procurement systems and DocuSign.

Nice To Haves

College degree and/or relevant administrative skills certification.
Construction, purchasing, procurement, or other related experience.

Responsibilities

Provide professional customer service and support day-to-day administrative operations for the Self Perform team.
Review weekly timesheets for trades employees and verify hours, project assignments, project codes, labor classifications, and pay categories.
Monitor Rhumbix for missing or incomplete time entries and coordinate with Project Managers and field supervision to resolve discrepancies.
Export weekly timesheets and submit payroll information to the Central Financial Center by established deadlines; coordinate corrections, adjustments, and project time transfers.
Coordinate with Headquarters Payroll and the Central Financial Center regarding payroll inquiries and discrepancies, and maintain organized payroll records.
Coordinate administrative onboarding for new hires and rehires, including start dates, project assignments, and required paperwork.
Submit employment, tax, direct deposit, and other required forms to Turner departments and coordinate employment eligibility verification through approved procedures.
Confirm union affiliation, trade classification, onboarding requirements, and completion of required safety orientation and training.
Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
Track new hires, rehires, layoffs, staffing changes, and project transfers, coordinating status changes with appropriate Turner departments.
Support Self Perform management with workforce scheduling and communications among trades employees, Project Managers, and field supervision.
Coordinate administrative hiring and employment matters with Local Union representatives as directed; escalate contract interpretation and pay classification matters to management or labor relations.
Set up and update project codes, employee profiles, and project links in Rhumbix, and assist field personnel with system questions.
Edit and assemble documents, spreadsheets, and reports; maintain filing systems and confidential employee and payroll records.
Distribute material and vendor invoices, including Home Depot invoices, and assist with Element invoice reviews, account reconciliation, and assigned administrative follow-up.
Address inquiries professionally and provide appropriate escalation.
Support company culture, values, and Diversity, Equity, and Inclusion activities.
Provide team support and relief for other job duties during periods such as lunch, breaks, illness, or vacation.
Contribute ideas for continuous improvement and team effectiveness.
Perform other assigned activities, duties, and responsibilities.