AS Administrative Specialist

Turner Construction•Shelton, CT

7d•$61,000 - $75,000

About The Position

The AS Administrative Specialist performs daily administrative tasks and services that facilitate work for the Self Perform (SP) business team. The role supports trades payroll administration, employee onboarding, workforce tracking, project and employee records, and general administrative operations. It provides professional customer service and works with employees, Project Managers, field supervision, Headquarters Payroll, the Central Financial Center, union representatives, vendors, and other Turner departments. The role also supports Self Perform management, contributes to continuous improvement, and provides coverage for teammates when needed. Work is generally performed in an office or remote setting, with occasional construction site visits. Site visits may involve weather, noise, moving equipment, heights, airborne particles, and electrical hazards. Limited travel is required. The position involves sitting, typing, viewing a monitor, speaking, hearing, and occasionally lifting up to 25 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school diploma and at least 5 years of relevant administrative assistant experience.
High degree of attention to detail, accuracy, and organizational skills.
Ability to maintain confidential information.
Ability to work independently with some oversight and as part of a team.
Approachable, proactive, positive, and professional attitude.
Professional verbal communication and written business communication skills.
Ability to conduct research and effectively proofread.
Active listening skills and follow-through on commitments.
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
Computer and data-entry skills, including Microsoft applications, collaborative meeting platforms, and general office equipment.
Limited travel.
Ability to perform the described physical demands, including occasional lifting up to 25 pounds, with reasonable accommodation as applicable.

Nice To Haves

College degree and/or relevant administrative skills certification.
Construction, Purchasing, Procurement, or other related experience.
Familiarity with Procurement systems and DocuSign.

Responsibilities

Provide professional customer service and support day-to-day Self Perform operations.
Review and process weekly timesheets for carpenters, laborers, and other applicable trades employees, verifying hours, project assignments, codes, classifications, and pay categories.
Monitor Rhumbix for missing or incomplete time entries and resolve discrepancies with Project Managers and field supervision.
Export weekly timesheets and submit payroll information to the Central Financial Center by established deadlines; coordinate payroll corrections, adjustments, and project time transfers.
Coordinate with Headquarters Payroll and the Central Financial Center on employee payroll inquiries and discrepancies, and maintain organized payroll records.
Coordinate administrative onboarding for new hires and rehires, including start dates, project assignments, required paperwork, and submission of employment, tax, direct deposit, and other forms to appropriate departments.
Coordinate employment eligibility verification through approved procedures; confirm union affiliation, trade classification, onboarding requirements, and completion of required safety orientation and training.
Maintain employee profiles, project assignments, workforce lists, and training information in Rhumbix, Labor Charts, and Excel trackers.
Track new hires, rehires, layoffs, staffing changes, and project transfers, and coordinate status changes with appropriate departments.
Support workforce scheduling and communications among trades employees, Project Managers, and field supervision.
Coordinate administrative hiring and employment matters with Local Union representatives as directed; escalate contract interpretation and pay classification matters to management or labor relations.
Set up and update project codes, employee profiles, and project links in Rhumbix, and assist field personnel with system questions.
Edit and assemble documents, spreadsheets, and reports; maintain organized filing systems and confidential employee and payroll records.
Distribute material and vendor invoices, including Home Depot invoices, and assist with Element invoice reviews, account reconciliation, and administrative follow-up as assigned.
Engage professionally with others to address inquiries and provide appropriate escalation.
Embrace company culture, values, and Diversity, Equity, and Inclusion activities.
Provide team support and relief for others' duties during breaks, illness, vacation, or other needs.
Contribute ideas for continuous improvement and team effectiveness.
Perform other assigned activities, duties, and responsibilities.