AS Administrative Assistant Project - Augusta

Turner Construction Company•Augusta, GA

10d•Onsite

About The Position

The Administrative Assistant conducts daily administrative tasks and provides administrative support to a construction site project-based team in Augusta, Georgia. The role supports project staff and interacts professionally with owners, project team management, Joint Venture Partners, vendors, clients, customers, and other visitors. It works with some direction and oversight and as part of a team, while embracing company culture, values, and Diversity, Equity, and Inclusion activities. The position is based in a construction site project office setting, with work also potentially performed at office locations and off-site venues. The employee must follow company safety policies, procedures, and applicable laws. The work environment may involve moving mechanical parts, high precarious places, fumes or airborne particles, outdoor weather conditions, and risk of electrical shock.

Requirements

High school diploma or GED.
At least 1 year of relevant administrative assistant experience in construction or another related industry.
Strong attention to detail, accuracy, and organizational skills.
Ability to maintain confidential information.
Ability to work with some direction and oversight and as part of a team.
Approachable, proactive, positive, and professional attitude.
Professional verbal communication and written business communication skills.
Ability to conduct research and proofread.
Active listening skills and follow-through on commitments.
Good judgment in solving problems, escalating issues, and requesting prioritization of responsibilities.
Proficient computer and data-entry skills, including Microsoft applications, collaborative meeting platforms, and general office equipment.
Ability to meet the described physical demands, including regularly lifting or moving up to 10 pounds and occasionally lifting or moving up to 25 pounds.

Nice To Haves

College degree and/or relevant administrative skills certification.
Commissioned Notary Public.

Responsibilities

Provide professional customer service and administrative support to the construction site project-based team.
Process mail, overnight mailings, photocopying, filing, faxes, phone list updates, invoices, and business card orders.
Manage the project calendar, meeting schedule, and project contacts.
Process expense reports for the Project Executive and/or Manager.
Set up and administer project-specific tools and materials, including calendar programs, conference rooms, and parking or access cards.
Prepare written correspondence and project documents, including memos, emails, and presentations.
Create and maintain project organizational and seating charts.
Coordinate travel reservations, accommodations, itineraries, and agendas.
Organize project-related meetings, assist with meetings, and record, transcribe, and distribute meeting minutes.
Respond to general office inquiries and proactively escalate issues as appropriate.
Collaborate with the Project Manager to establish and maintain protocols for project site visitors.
Support professional interactions with owners, project team management, Joint Venture Partners, and vendors.
Assist with onsite technical issues affecting work productivity, such as internet access or copier issues, or coordinate with the Information Systems team as needed.
Conduct project-specific orientation and transitions for project staff.
Maintain an organized project filing system and coordinate document retrieval schedules.
Order supplies for project office needs.
Contribute ideas to improve the effectiveness of the Administrative Services team and share recommendations with the broader job family.
Assist with special projects and coordinate events.
Perform other assigned activities, duties, and responsibilities.