Project Administrative Assistant

Anderson Communities Inc • Lexington, KY

2d • $20 - $22

About The Position

The Project Administrative Assistant supports Anderson Communities’ daily operations through data entry, document management, and administrative support. The role works closely with the team to maintain accurate project records, review invoices, organize documentation, and assist with reporting and scheduling. It offers hands-on experience in a collaborative environment and the opportunity to develop analytical, administrative, and organizational skills.

The position is primarily office-based, with occasional visits to project locations. The expected work distribution is approximately 80% in the office and 20% in the field.

Requirements

• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong math, analytical, and problem-solving abilities.
• Strong communication skills and the ability to work independently or as part of a team.
• Ability to work approximately 80% in an office and 20% in the field.
• Ability to lift and carry up to 35 pounds, bend, reach, and squat, with or without reasonable accommodation.

Nice To Haves

• Previous experience in data entry, administrative support, or accounting-related tasks.

Responsibilities

• Enter, update, and maintain accurate project information, records, schedules, and reports.
• Review invoices for accuracy, compare billed work against project documentation, and submit approved invoices to accounting.
• Organize and maintain electronic and physical job files, including plans, permits, inspection reports, and other project documentation.
• Prepare and distribute reports, agendas, checklists, and other project documents.
• Create, update, and maintain Excel spreadsheets and reusable document templates.
• Provide administrative support for bidding, preliminary plan reviews, payment applications, and bond reductions.
• Assist with general office organization, document deliveries, and occasional visits to project locations.

Benefits

• 401k Matching Program
• Great benefits available after 30 days
• 50% Medical Reimbursement Program for eligible out-of-pocket medical expenses
• Health, dental, vision, life, long-term disability, and short-term disability coverage
• Paid Time Off
• Paid Holidays
• Uniforms
• Rent Discount
• Competitive pay based on experience

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed