Legal & Administrative Assistant

LLOYD COMPANIES INC • Sioux Falls, SD

11d • Onsite

About The Position

The Legal & Administrative Assistant provides legal and administrative support to the Company’s EVP of Legal and Administration. The role supports scheduling, communication, document preparation, coordination, and follow-up for legal and administrative functions, as well as contract administration, construction and real estate transaction coordination, corporate governance and records, and document management.

The position works with internal departments and external parties across the Company’s development, construction, property management, hospitality, architectural and design, commercial real estate brokerage, registered broker-dealer and private-placement fundraising, manufacturing, and building-material supply operations. It helps ensure that documents, records, and related processes are accurate, organized, and completed on time. The role works under the EVP’s direction and, when appropriate, attorney supervision. It has no supervisory responsibilities and may require occasional domestic travel.

Requirements

• Sound judgment, discretion, and commitment to high ethical standards and confidentiality.
• Ability to learn and use office, document-management, and contract-management technologies.
• Strong written and verbal communication, interpersonal, analytical, critical-thinking, and problem-solving skills.
• Strong administrative and organizational skills, with careful attention to detail and accuracy.
• Ability to prioritize multiple assignments, meet deadlines, and seek direction when appropriate.
• Collaborative, service-oriented approach with initiative, adaptability, and willingness to learn.
• Ability to travel domestically on an occasional basis, as needed.

Nice To Haves

• Education, credentialing, training, or experience in contract management.
• Transcription experience.
• Experience supporting transaction closings, including coordinating document packages, signature pages, filings, and closing records.
• Experience maintaining corporate governance records and documentation.
• Familiarity with finance, banking, construction, or real estate transactions, including lien or collateral searches, online research, and coordination with title companies or surveyors.
• An associate degree or an equivalent combination of education and relevant experience.
• Experience in a professional office, law firm, in-house legal department, construction company, or real estate organization.
• Experience working with title companies, surveyors, banks, accounting firms, insurance companies, or other transaction participants.
• Notary Public commission or eligibility to obtain one.
• Paralegal education, training, certification, or experience.
• Contract Management education, training, certification, or experience.

Responsibilities

• Coordinate legal and administrative aspects of real estate transactions, including document revisions and completion, signature pages, filings, and closing records.
• Assist with drafting, reviewing, revising, and formatting legal and business documents, including construction contracts, leases, purchase agreements, letters of intent, and general business and operational contracts.
• Support contract administration by gathering and organizing information, maintaining contract files, coordinating review and signature workflows, tracking key dates and deliverables, and following up on outstanding items.
• Coordinate transaction documents and communications with internal teams, title companies, governmental agencies, surveyors, lenders, accountants, contractors, and other service providers.
• Assist with entity formation and maintain corporate governance records, including organizational documents, resolutions, consents, meeting materials, and required filings.
• Conduct factual and transactional research, compile relevant information, and assist with responses to routine inquiries under appropriate direction.
• Draft and format correspondence for review by the EVP of Legal and Administration.
• Create, maintain, and retrieve organized electronic and physical files, document databases, and records for the Legal and Administration team.
• Provide administrative and organizational support to the EVP for legal and administrative functions, including Human Resources and Safety, through scheduling, meeting coordination, document preparation, communications, coordination, and follow-up.
• Communicate with internal and external parties to coordinate legal and administrative matters, facilitate document execution, and follow up on outstanding items.
• Provide occasional front-desk coverage during scheduled absences, meetings, or other business needs.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree