Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• High school diploma or equivalent.
• At least two years of administrative experience in healthcare, human services, or a related field.

Nice To Haves

• Associate degree in business administration, accounting, or a related field.
• Experience with electronic health records and budget tracking.
• Knowledge of Vermont developmental services, Medicaid waiver programs, and developmental services types.
• Experience with invoice processing, accounts payable, or financial administration.

Responsibilities

• Collaborate with the Business Office, with guidance from the DS Budget Administrator, to ensure timely payment processing, accurate financial tracking, and completion of monthly reporting requirements.
• Reconcile invoices against approved services and funding, verify cost centers and billing codes, and prepare check requests.
• Process contracted service invoices, including organizing and scanning documentation into the designated scan server for record retention.
• Maintain year-to-date financial tracking spreadsheets showing funds used and remaining balances for each contracted service, and monitor individual service expenditures against approved budgets.
• Update the electronic health record to reflect service changes, additions, and terminations.
• Maintain a tracking system for new individuals, transfers, admissions, terminations, and other service changes to keep program records accurate and current.
• Use state systems, including ARIS and Global Scape, to download and distribute required files.
• Generate and monitor provider contracts to ensure accurate information and timely execution.
• Communicate with internal staff, external providers, and state agency partners to resolve billing discrepancies and coordinate service documentation.

Benefits

• Tuition and continuing education reimbursement and a loan repayment program.
• Health and dental insurance.
• 403(b) retirement plan with agency contribution and match.
• Generous paid time off, 12 sick days, and 12 paid holidays.
• Employee wellness program.
• Short- and long-term disability coverage, life insurance, employee assistance program, and additional optional benefits.