Administrative Assistant Jobs in Frisco, PA

About The Position

Requirements

• At least five years of administrative experience
• Advanced organizational skills
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Experience with process improvement/standardization and training or mentoring other administrative professionals

Nice To Haves

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus
• Project Management
• AI proficiency

Responsibilities

• Screen incoming calls, prioritize appropriately, and use discretion with sensitive information
• Coordinate logistics for internal and external meetings
• Arrange complex domestic and international travel
• Plan and execute internal/external events, including catering and transportation
• Process invoices and T&E expense claims in compliance with policies and guidelines
• Support staff onboarding/offboarding, including equipment requests and system access coordination
• Draft high-quality emails and communications for all levels of the organization
• Maintain department documentation (e.g., org charts, executive bios)
• Proactively manage routine activities, anticipating needs and flagging issues/delays in advance
• Support client materials and operational excellence: edit spreadsheets/presentations, print/bind as needed, and develop/standardize/improve regional admin processes, templates, and best practices; coordinate regional deliverables and milestones; train/coach Market Director admin staff
• Maintain complex, detailed calendars

Benefits

• comprehensive health care coverage
• on-site health and wellness centers
• a retirement savings plan
• backup childcare
• tuition reimbursement
• mental health support
• financial coaching