Administrative Assistant

Lake County • Waukegan, IL

5h

About The Position

The Administrative Assistant is part of the Administrative Division of the Office of the Lake County Clerk and works directly with the County Clerk. The role primarily provides scheduling, correspondence, and moderate- to high-level administrative and operational support. It requires discretion, strong organizational skills, independence, adaptability, initiative, attention to detail, and effective communication.

The position supports the County Clerk by managing the elected official’s calendar and communications, maintaining confidential records, and assisting with special projects and election operations. During peak election season, the role may involve evening and weekend work, long hours, and increased standing or walking. The work is primarily sedentary in an office environment, with occasional physical activity and use of election and office equipment.

Requirements

• High school diploma or equivalent.
• Exceptional organizational and multitasking skills.
• Basic computing knowledge, including moderate working knowledge of Microsoft Office applications.
• Ability to follow direction and complete tasks with little to moderate supervision.
• Ability to communicate effectively with colleagues and members of the public.
• Ability to maintain confidentiality and exercise absolute discretion in Clerk’s Office duties.
• Ability to work some evenings and weekends during peak election season.
• A combination of education and experience that provides the knowledge, skills, and abilities to perform the duties.
• Valid driver’s license if operating a County Clerk fleet vehicle.

Nice To Haves

• Associate or bachelor’s degree preferred but not required.
• Bilingual ability preferred but not required.

Responsibilities

• Manage and maintain the County Clerk’s calendar, including scheduling meetings, appointments, and public engagements.
• Draft and coordinate correspondence as required by the County Clerk.
• Track and manage incoming and outgoing communications, ensuring timely follow-up and responses.
• Serve as a point of contact for internal and external stakeholders on behalf of the County Clerk.
• Maintain confidential and sensitive records.
• Assist with special projects and election operations at the direction of the County Clerk.

Benefits

• Competitive salary and benefit package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED