Administrative Assistant 5

State of Louisiana • Baton Rouge, LA

10h • Onsite

About The Position

The Medical Vendor Administration within the Louisiana Department of Health is seeking an Administrative Assistant 5 to provide administrative support to its leadership team and help daily operations run smoothly. The role supports communication and enables team members to focus on their responsibilities and the people served by Louisiana’s Medicaid program.

The position assists the Medicaid Deputy Director and Section Chiefs with administrative matters, including correspondence, travel, scheduling, and reporting. It also performs section time and payroll administration, supports personnel processes in coordination with agency Human Resources, and oversees property tracking and inventory protocols.

The position is located in Medical Vendor Administration / Policy and Compliance in East Baton Rouge Parish. It may be filled as a Probationary appointment, Promotional appointment, or Detail to Special Duty. No Civil Service test score is required for consideration.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university may be credited as six months of experience.
• The application must include relevant, detailed experience and education information; resumes are not accepted in lieu of completed education and experience sections.
• Demonstrate effective communication, accountability, sound judgment, initiative, customer focus, and critical thinking.

Responsibilities

• Assist the Medicaid Deputy Director and Section Chiefs with correspondence, travel, scheduling, reporting, and other administrative matters.
• Serve as the section Time Administrator and perform payroll and time administration functions for section employees.
• Serve as the section Personnel liaison, coordinating with agency Human Resources to prepare and process confidential personnel documents, assist with personnel-related matters, and support staff onboarding and offboarding.
• Act as the section property liaison, monitoring and maintaining the equipment pool, tracking property assigned to staff, and following inventory protocols.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed