Administrative Assistant 5

State of Louisiana • Baton Rouge, LA

5d

About The Position

The Division of Administration’s Office of State Uniform Payroll (OSUP) is seeking a highly organized, professional, and self-motivated individual to serve as Executive Assistant to the Director and provide administrative support across OSUP’s three program units: Benefits and Financial Administration, Wage and Tax Administration, and Garnishment Administration. OSUP is the centralized statewide payroll accounting team for Executive Branch agencies using LaGov HCM, supporting more than 100 agency HR offices and over 37,000 employees. Its mission is to administer and facilitate payroll services accurately, promptly, and professionally, and to provide quality service to agencies and vendors in accordance with executive policy and federal and state mandates.

The position provides confidential administrative support to the Director, independently handling and resolving minor administrative matters. It also performs a range of office coordination and liaison functions, supports purchasing, property, records, safety, training, timekeeping, and communications, and contributes to the day-to-day operations of OSUP. The assigned pay grade is AS-613.

The Division of Administration is the state government’s management arm and hub of its financial operations. Its activities include overseeing capital construction, supporting community development through state and federal grants, developing the state budget, providing technology services, advising agencies on purchasing and contracting, and administering federal recovery funds for Louisiana residents affected by hurricanes.

Requirements

• Four years of experience in administrative services. Every 15 semester hours earned from an accredited college or university may be credited as six months of experience.
• Demonstrated ability to accept direction and follow guidance or instructions.
• Ability to communicate effectively using structured methods that promote understanding and engagement.
• Ability to take accountability for actions, behavior, performance, decisions, and outcomes.
• Ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Responsibilities

• Provide confidential administrative support to the Director and independently handle and resolve minor administrative matters.
• Answer and route calls on the main office line; open, copy, and distribute incoming mail.
• Serve as Personnel Liaison, State Buildings Liaison, IT Coordinator, Archive Records Officer, Purchasing and Travel Coordinator, Property Control Manager, Safety Coordinator, and Training Coordinator.
• Maintain supply and property inventories and process purchase orders and invoices for payment.
• Edit and distribute official OSUP memoranda and maintain and update the OSUP website.
• Act as backup timekeeper and review and audit biweekly time entry for accuracy.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed