Administrative Assistant 5

State of Louisiana • Baton Rouge, LA

21h • Onsite

About The Position

The Louisiana Department of Health’s mission is to protect and promote health and ensure access to medical, preventive, and rehabilitative services for Louisiana residents. This highly responsible administrative support position is in the Office of the Secretary and supports a leadership team working on physical fitness, minority health, equity, community relations, and legislative affairs. The role handles complex, sensitive, and confidential assignments and collaborates with executive leadership. The position is located in the Office of the Secretary / Executive in East Baton Rouge Parish. It may be filled as a probationary appointment, promotional appointment, or job appointment (a temporary appointment that may last up to 48 months).

Requirements

• Four years of experience in administrative services. Each 15 semester hours earned from an accredited college or university may substitute for six months of experience.
• Ability to convey information, ideas, and emotions through structured communication methods that promote understanding and engagement.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Responsibilities

• Assist directors and section staff with administrative operations by interpreting office policies, procedures, and protocols for staff and the public.
• Manage calendars, schedule meetings and appointments, and coordinate logistics to support efficient communication and avoid scheduling conflicts.
• Prepare meeting materials, agendas, handouts, binders, and teleconference arrangements for staff and leadership meetings.
• Attend meetings as needed, record notes, and maintain documentation for directors and assigned sections.
• Coordinate travel arrangements, including preparing travel authorization and reimbursement documentation in accordance with agency requirements.
• Answer and screen telephone calls and visitors, provide professional customer service, and direct inquiries appropriately.
• Organize, maintain, and update files, correspondence, reports, and tracking systems.
• Provide administrative support such as data entry, document preparation, copying, faxing, and scheduling assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed