Part-Time SPED Administrative Assistant

Yu Ming Charter School•San Leandro, CA

7h•$26 - $29•Onsite

About The Position

Yu Ming Charter School is seeking a part-time, on-campus SPED Administrative Assistant to support special education and Section 504 processes, student records, compliance, and department administration. The role coordinates IEP and Section 504 meetings, processes documents and consent forms, tracks compliance timelines, and formats meeting transcripts into accurate notes. It also maintains confidential student files, supports records requests, assists with Medicaid and Medi-Cal reimbursement processing, handles CYBHI consent and data workflows, and updates student support profiles as goals and accommodations change. The position is 20–25 hours per week during a 180-day school year, with eight student-free professional development days for collaboration with colleagues. Common building hours are 8:00 a.m.–3:30 p.m. Monday and 8:00 a.m.–4:00 p.m. Tuesday through Friday. Compensation is $26–$29 per hour, based on years of relevant experience.

Requirements

High school diploma or GED equivalent.
Familiarity with Google Suite and data management systems.
Experience maintaining confidential information and communicating professionally.

Nice To Haves

Experience with DocuSign, PowerSchool, and SEIS systems.
Experience with high-volume, complex scheduling.
Prior secretarial experience in a K–12 public school system, district office, or healthcare or special-needs setting.

Responsibilities

Coordinate annual IEP, Section 504, initial evaluation, and triennial review meetings among parents, teachers, administrators, and specialized service providers.
Check IEP and 504 documents for errors, process them for signature through DocuSign, and follow up with case managers regarding signatures.
Work with service providers to process consent forms for on-campus services through DocuSign.
Create the annual meeting calendar and teacher preparation schedule, and track deadlines for evaluations, reevaluations, and annual reviews.
Format IEP and 504 meeting transcripts into usable notes for documents, maintaining accuracy and proofreading for spelling errors.
Securely maintain physical and electronic student files in accordance with FERPA and state privacy regulations, and file relevant documents on campus.
Assist with incoming and outgoing records requests for transfer students, medical requests, and legal or agency releases of information.
Support district Medicaid and Medi-Cal reimbursement processing by tracking service logs, provider timecards, and student eligibility documentation.
Work with the admissions team to obtain CYBHI consents, process data into a registration template, send it to appropriate parties, and update records as new data arrives.
Update student support profiles for campuses as goals and accommodations change throughout the year.