Administrative Assistant (Part Time)

Associa • Bedford, MA

6d • $22 - $24 • Onsite

About The Position

The Dartmouth Group is hiring a part-time Administrative Assistant to support its HOA/condominium community in Shrewsbury, Massachusetts. The role supports the Onsite Manager and site staff in providing seamless customer service to residents and board members.

The Administrative Assistant drafts communications and documents; manages ongoing incoming communications; maintains condominium documents and related correspondence; and provides administrative and customer support to the Property Manager. Support includes coordinating monthly meetings, facilitating maintenance requests, scheduling appointments, responding to unit owner requests, and assisting residents with unit sales, refinancing, and modification requests or approvals. The role also partners with Property Managers and the board of directors, advocates for residents, and manages property database information. Other duties may be assigned.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of onsite customer service, administrative clerical, or front desk experience.
• Strong written and spoken communication skills.
• Attention to detail, initiative, accountability, and adaptability.
• Ability to meet deadlines and multitask.
• Ability to build strong relationships with team members, site staff, residents, and board members.

Responsibilities

• Draft communications and documents for management, residents, and board members.
• Manage ongoing incoming communications.
• Maintain condominium documents, including contracts, regulations, phasing, violations, and related correspondence.
• Provide administrative and customer support to the Property Manager, including coordinating monthly meetings, facilitating maintenance requests, scheduling appointments, and responding to unit owner requests.
• Provide administrative support to residents during unit sales or refinancing and with modification requests and approvals.
• Partner with Property Managers and the board of directors and advocate for residents.
• Manage the property database.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED