ADMINISTRATIVE ASSISTANT (PART TIME)

Compass Group • East Orange, NJ

9d • Onsite

About The Position

The Administrative Assistant provides clerical functions and administrative support for food service programs at East Orange School District in East Orange, New Jersey. The role includes telephone support, confidential personnel-file maintenance, assistance with employment and labor-relations documents, staffing coordination, student meal-program records, sales and meal-count entry, bank and vendor reconciliations, invoice processing, state reimbursement claims, and financial-report preparation. The position is part-time, Monday through Friday, 7:00 a.m. to 2:30 p.m. Prior Microsoft Suite experience, including Excel and Word, is required; bilingual ability is a plus. Training is available.

Requirements

• Prior experience with Microsoft Suite, including Excel and Word.
• Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.

Nice To Haves

• Bilingual ability.

Responsibilities

• Answer telephones and direct inquiries in a professional, client-centered manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor-relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff to cover short-notice call-outs.
• Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, verify calculations and item prices against bid specifications, and check for pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare the monthly state claim form for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform the job safely.
• Perform other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Paid and/or unpaid time off benefits may be available in accordance with applicable federal, state, and local laws.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed