Administrative Assistant (Part-time)

Radias Health•Saint Paul, MN

5d•Hybrid

About The Position

The Administrative Assistant provides professional, quality program services to clients with serious and persistent mental illness who are served by the PATH team. The role works closely with supervisors, staff, front desk coordinators, and other administrative assistants to support operational requirements. This is a 20-hour-per-week position with a flexible schedule. The employee must be available for the biweekly in-person PATH/Homeless Services team meeting on Wednesdays at 11:00 a.m. The position is hybrid, with an expected onsite presence of 2–3 days per week, at 166 4th St E Ste 200, Saint Paul, MN 55101. The expected starting pay range is $20.00–$24.00+ per hour. An office benefit package for parking/remote expenses is $65 per month and is subject to change.

Requirements

High school diploma or equivalent.
Knowledge of office management, with good clerical and organizational skills.
Knowledge of Microsoft Office products.

Nice To Haves

Two-year associate degree.

Responsibilities

Maintain accurate client records in Credible, including opening and closing client episodes, updating contact information, running reports, reviewing documentation for accuracy, and attaching and scanning documents.
Review insurance eligibility monthly for individuals served in the PATH program.
Maintain MN-HMIS data entry according to program requirements; review quarterly reporting for accuracy and make corrections as necessary for submittal.
Attend HMIS trainings as necessary.
Prepare, export, and provide reports as requested by the manager.
Be physically present in the office to receive deliveries and provide office support in coordination with the Program Director or other administrative staff.
Organize and maintain storage space, including unpacking items, sorting and organizing, and tracking inventory.
Pick up, prepare, and drop off company mail.
Answer the telephone and address client and staff issues in a timely and courteous manner.
Ensure the phone is answered and messages are attended to during business hours.
Actively participate in team meetings.
Facilitate organization and clear communication of team needs.
Provide coverage and assistance to other teams as needed.
Maintain a pattern of regular work hours.
Participate in ongoing professional growth and development, maintain appropriate professional behavior, and participate in supervision as needed.
Follow data privacy practices and HIPAA.
Perform other duties as assigned.

Benefits

Four weeks of accrued PTO during the first year of employment.
12 paid holidays.
Medical, dental, vision, and life insurance.
Health Savings Account (HSA) with employer contribution and Flexible Spending Account (FSA).
Tuition reimbursement and student loan repayment assistance.
Dependent Care Account (DCA) with employer contribution.
Reimbursement for professional licensure fees.
Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities.
403(b) retirement plan with an employer percentage match.
Employer-paid short-term and long-term disability insurance.
Bereavement and paid parental leave.
Employee Assistance Program (EAP).
Wellness program to support employee health and well-being.
Variety of discounts through ADP LifeSmart.
Pet insurance.
Mileage reimbursement.
Casual dress code.
$65 per month for parking/remote expenses, subject to change.