Administrative Assistant - Part Time

Westminster Communities of Florida•Orlando, FL

5d•Onsite

About The Position

Westminster Communities of Florida is seeking a part-time Administrative Assistant to support the Executive Assistant to the CEO at its Community Support Services Office in Orlando, Florida. The role provides corporate, board, scheduling, travel, presentation, video-conferencing, and general administrative support. Light overnight local and out-of-town travel may be required. Westminster Communities of Florida is a not-for-profit senior living organization founded in 1954. It serves more than 10,000 residents across Life Plan Communities and affordable Rental Retirement Communities. The organization describes its workplace as supportive and mission-driven, with a culture emphasizing teamwork, communication, accountability, quality, collaboration, and opportunities for growth.

Requirements

High school diploma.
Related experience as an Administrative Assistant in a similar office environment.

Nice To Haves

Associate of Arts degree (A.A.) preferred.

Responsibilities

Assist with corporate document maintenance, including filing annual reports, renewing fictitious names and management agreements, paying annual dues, and filing expense reports.
Prepare PowerPoint presentations and set up or operate laptops and audio-visual equipment for Zoom and Microsoft Teams video conferences and webinars.
Maintain calendars and schedule meetings and appointments.
Arrange airfare, hotel accommodations, and conference attendance registration.
Create board meeting materials and serve as an administrator on the BoardEffect board portal website.
Provide general administrative support on special projects as directed.
Provide video-conferencing setups, tutorials, and training sessions.
Maintain staff and Community directories using appropriate software.
Travel locally and out of town overnight as needed.