Administrative Assistant

BDO • Detroit, MI

8h • $24 - $39 • Hybrid

About The Position

The Administrative Assistant provides in-office administrative support to an assigned office and may also support a geographic market, Geo, national team, or other office as needed. The role uses a variety of administrative systems and follows firm policies and procedures while supporting management, service teams, and office operations. Duties may also include facilities, front desk, and mail room support.

This is a variable hybrid role that may require up to full-time, on-site support based on location and office needs. The position may provide seasonal or as-needed tax support. The job requires at least three years of administrative experience and a high school diploma, GED, or equivalent. A bachelor’s degree and professional services firm experience are preferred.

Requirements

• High school diploma, GED, or equivalent.
• Three or more years of administrative experience.
• Advanced proficiency in Microsoft Office Suite.
• Ability to work in a deadline-driven environment, manage multiple projects or tasks, and maintain attention to detail.
• Advanced or expert computer skills, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills, including strong grammar, spelling, and punctuation.
• Superior customer service skills and the ability to exercise independent judgment, finesse, and diplomacy.
• Excellent organizational skills and attention to detail to support effective multitasking.
• Ability to manage highly confidential information.
• Ability to work well with all levels of management and external clients.
• Team-oriented approach and willingness to help as needed.

Nice To Haves

• Bachelor’s degree.
• Experience working at a professional services firm.
• Experience with the firm’s ERP system.
• Experience with the PeopleSoft database.

Responsibilities

• Support departments by processing assigned tasks using firm systems, tools, and software.
• Provide support for centralized administrative support tickets, other administrative teams or offices, and national, Geo, or market teams, including e-filing support for the national tax administration team.
• Provide administrative support for large in-office and market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invitations, reserving meeting rooms, and coordinating catering and setup.
• Assist the Office Administrator with obtaining coding and approval for vendor invoices and accurately processing client invoices using information provided by management.
• Assist with new-hire onboarding and employee offboarding as directed.
• Provide expense-reporting support by submitting an expense report ticket.
• Collaborate with management to set up new clients and maintain and manage client data, billings, and other ad hoc requests.
• Prepare letters, memoranda, interoffice communications, confidential presentations, reports, and other materials.
• Handle related tax support services on a seasonal or as-needed basis.
• Perform other duties as required.

Benefits

• Employee stock ownership plan (ESOP) participation through beneficial ownership.
• Comprehensive compensation and Total Rewards benefits offerings; eligibility requirements may apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED