Administrative Assistant

Electrical Consultants, Inc. • Billings, MT

7d • Onsite

About The Position

Electrical Consultants, Inc. (ECI) has an immediate opening for an Administrative Assistant. The position works under minimal supervision and reports directly to the office manager. The role provides a variety of administrative, reception, communication, meeting-planning, project-support, and office-coordination services. The employee is required to be present in the office during normal business hours. Occasional travel or driving may be required, and the successful applicant must meet ECI’s auto insurance carrier requirements. Applicants must not require employment visa sponsorship now or in the future. The successful applicant may be subject to client-mandated drug and background checks. Salary is commensurate with experience and education.

Requirements

• High school diploma, two years of training beyond high school, and two years of direct work experience, or an equivalent combination of education and experience.
• Accurate typing and strong word-processing skills.
• Effective verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work individually and as part of a team.
• Ability to work with confidential information.
• Attention to detail.
• Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, and PowerPoint, and Adobe or Bluebeam.
• Must be present in the office during normal business hours.
• Must meet ECI’s auto insurance carrier requirements if selected.
• Must not require employment visa sponsorship now or in the future.

Nice To Haves

• Three to five years of experience in a professional office environment is encouraged.

Responsibilities

• Schedule and monitor travel arrangements as requested.
• Monitor and screen incoming telephone calls and visitors.
• Act as the general receptionist.
• Manage incoming and outgoing mail.
• Communicate and coordinate, in writing and verbally, with general managers, engineering managers, and corporate staff on requested communications.
• Assist with conference and meeting planning.
• Prepare complex documents under minimal supervision with information necessary for decision-making.
• Provide project and marketing support, including dictation, copying, filing, taking meeting notes, and assembling books, reports, and drawing sets.
• Establish filing systems and coordinate project meetings.
• Coordinate expense submissions to the corporate accounting department.
• Oversee and assist with preparation of common areas for activities or meetings upon request.

Benefits

• Medical, dental, and vision insurance.
• Flexible spending account.
• Health savings account.
• Life insurance.
• Disability insurance.
• 401(k), profit sharing, and employee stock ownership plan.
• Paid vacation, personal days, and holidays.
• Paid parental leave.
• Continued professional education reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED