Legal Administrative Assistant - Front Desk

San Diego Volunteer Lawyer Program • San Diego, CA

6d • $21 - $21 • Onsite

About The Position

The Legal Administrative Assistant staffs the front desk and provides reception and administrative support to ensure the smooth and efficient daily operation of the San Diego Volunteer Lawyer Program. The position also supports staff attorneys in providing legal advice and representation to low-income San Diegans. This is a full-time, onsite position at the organization’s downtown San Diego office, with a 37.5-hour work week from Monday through Friday, 8:30 a.m. to 5 p.m. The pay rate is $21.00 per hour.

Requirements

• Fluency in written and spoken Spanish and English.
• Strong Microsoft Word, Outlook, and PowerPoint skills.
• At least 6 months of general office administration experience.
• Associate degree.

Responsibilities

• Greet and welcome clients, visitors, and guests in a professional and friendly manner.
• Answer and direct incoming phone calls and manage general front desk inquiries.
• Receive, sort, and distribute incoming mail, packages, and deliveries; coordinate outgoing mail, post office drop-offs, and courier services as needed.
• Maintain the reception area, kitchen, common areas, and office plants so they remain clean, stocked, presentable, and organized.
• Coordinate office operational schedules, including shredding bin services and reception desk coverage.
• Maintain office equipment and resources, including postage machines, printers, and the volunteer board.
• Assist in preparing staff recognition materials.
• Translate and interpret for clients, as appropriate.
• Screen applicants to determine eligibility for services and conduct intake of new clients.
• Assist in providing client services.
• Perform general office tasks, including ordering supplies, completing monthly reporting, and providing administrative support to management.
• Identify office supply needs and communicate inventory requirements to the manager.
• Enter client and volunteer information into computer systems to conduct conflict checks and generate reports and other materials.
• Create client forms and documents.
• Assist with scheduling presentations and training.
• Undertake other tasks and projects as needed to further SDVLP’s mission.

Benefits

• Comprehensive medical benefits, including health, dental, vision, life insurance, and a flexible spending account.
• 15 days of paid vacation leave, increasing to 20 days after 2 years.
• 10 days of paid sick leave.
• 16 paid holidays.
• 401(k) retirement plan with up to a 6% match after 6 months of employment.
• Employer-provided parking.
• Onsite fitness center access.
• Opportunities for professional growth and development.
• Eligible employer for the Public Service Loan Forgiveness (PSLF) Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree