Administrative Assistant/Receptionist

Aston Carter•Papillion, NE

1d•$22 - $26•Onsite

About The Position

The Administrative Assistant/Receptionist provides comprehensive administrative and operational support to a busy facility, helping ensure smooth day-to-day operations. The role is a central point of contact for employees, visitors, and external partners, combining front desk and reception duties with data entry, reporting, coordination, and support for HR-related activities such as attendance tracking, onboarding, and employee programs. This is a fixed-term contract role providing coverage for a leave period. It is fully onsite in an office environment within a facility in Papillion, Nebraska. The schedule typically runs Monday through Thursday, 8:00 a.m. to 5:00 p.m., for approximately 32 hours per week, with some flexibility to adjust hours slightly as needed. The pay range is $22.00–$26.00 per hour; individual compensation depends on factors including qualifications, skills, experience, job knowledge, location, and internal equity.

Requirements

High school diploma or equivalent.
At least 1 year of experience in an administrative or operations support role.
Ability to communicate effectively in English, verbally and in writing.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Experience with basic Excel functions and data entry.
Experience providing front desk, reception, or customer-facing administrative support.

Nice To Haves

Associate or bachelor's degree in business administration or a related field.
Experience in a manufacturing or facility-based environment.
Familiarity with timekeeping systems such as UKG.

Responsibilities

Manage incoming calls and visitors, greet guests professionally, and direct them appropriately.
Track daily employee attendance, assist with timecard maintenance, and prepare attendance-related warnings in coordination with managers.
Administer employee recognition and engagement initiatives, including Win the Day and other appreciation or incentive programs.
Monitor and restock office and breakroom supplies, maintain mailroom inventory, and sort and distribute incoming mail.
Pull data from various systems, analyze trends, and prepare operational reports for leadership and site operations.
Assist with presentations, internal communications, and other administrative projects.
Support new-hire onboarding, including coordinating documentation and helping employees navigate systems such as UKG.
Coordinate logistics, materials, and communications for site training sessions.
Support employee appreciation events by ordering food, coordinating logistics, and communicating event details.
Coordinate conference room reservations and meeting logistics, prepare materials, document meeting minutes, and track action items.
Generate site communications, including correspondence, newsletters, signage, and internal announcements.
Perform front desk and reception duties, welcome visitors, coordinate interviews, and assist with locker assignment and cleanout for temporary employees and new hires.