Administrative Assistant (Receptionist)
About The Position
The Manor at St. Luke Village is seeking a part-time Receptionist to provide clerical and administrative support and help maintain a positive, efficient, and caring work environment. The role supports an assigned supervisor, coordinates with other departments, assists residents and families, and contributes to improved administrative systems and processes. The position also supports payroll administration by reviewing time and attendance records, entering missed punches, and reconciling hours. Other duties include correspondence and records management, mail distribution, project assistance, and coordinating meeting and conference arrangements.
Requirements
- High school diploma or GED equivalent.
- Strong organizational, communication, and interpersonal skills.
- Compassionate, dedicated, and committed to delivering high-quality service.
- Working knowledge of a long-term care or skilled nursing facility.
Responsibilities
- Perform clerical and administrative duties to support the assigned supervisor.
- Coordinate work within the department and with other departments, responding to inquiries and requests for information.
- Interact courteously and tactfully when handling complaints, inquiries, and questions.
- Read and handle correspondence and memos, responding to routine matters or directing them to the appropriate parties.
- Prepare confidential and routine correspondence, reports, forms, business documents, and special mailings.
- Assist with preliminary work on various projects.
- Manage inter-office and U.S. mail, including preparing and distributing bulk mailings.
- Organize and maintain administrative records and filing systems.
- Provide customer service to residents and families as necessary.
- Review and maintain time and attendance records for supervisor approval before submitting them to payroll.
- Enter missed punches for staff and agency employees and reconcile hours daily.
- Coordinate room setups and refreshments for meetings and conferences.
- Contribute ideas to improve systems and processes.
Benefits
- Access to earned but unpaid wages in advance.
- Free online learning courses available 24/7, including courses that may help satisfy certifications or support professional development.
- Up to 20% discounts on employee personal wireless accounts and auto rentals through designated vendors.
- Confidential assistance through the Employee Assistance Fund in unexpected catastrophic situations.
- Competitive salary commensurate with experience.
- Health insurance.
- Dental insurance.
- Vision insurance.
- 401(k).
- Paid time off.
- Paid holidays.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
