Site Administrative Assistant

SBM Offshore•Huntsville, AL

5d•$19 - $20

About The Position

The Site Administrative Assistant handles administrative requests and queries from senior managers and supports site managers with employee programs and services. The role includes coordinating schedules and appointments, greeting visitors, maintaining records, handling telephone calls and mail, preparing correspondence, arranging travel, compiling reports, coordinating meetings, making copies, and ordering supplies and arranging equipment maintenance. Driving to various work locations, customer sites, or company facilities may be necessary to perform essential functions. This position has no supervisory responsibilities. A valid driver's license may be required based on business needs; employees who drive for their duties must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements. The employee is frequently required to sit and talk or listen, and must be able to lift and/or move up to 35 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

Associate degree from a two-year college or technical school.
One year of related experience and/or training.
A valid driver's license may be required based on business needs. Employees required to drive must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements.
Ability to perform the essential duties satisfactorily, with reasonable accommodations where applicable.
Ability to lift and/or move up to 35 pounds.

Responsibilities

Support site managers with employee programs and services.
Coordinate and organize a manager’s schedule and make appointments using administrative software.
Greet scheduled visitors and direct them to the appropriate area or person.
Organize and maintain filing systems, correspondence, and other records.
Answer and screen managers’ telephone calls, provide information to callers, and arrange conference calls.
Read and route incoming mail.
Prepare outgoing mail and correspondence, including email and faxes.
Arrange and coordinate travel schedules and reservations.
Conduct research, compile information, and type statistical reports.
Coordinate and arrange meetings; prepare agendas, reserve and prepare facilities, and record or transcribe meeting minutes.
Make copies of correspondence and other printed materials.
Drive to various work locations, customer sites, or company facilities when necessary to perform essential functions.
Order and maintain supplies and arrange equipment maintenance.