Site Administrative Assistant

SBM Management Services•Huntsville, AL

About The Position

The Site Administrative Assistant handles administrative requests and queries from senior managers and supports site managers with employee programs and services. The role is scheduled Monday through Friday, 8:00 a.m. to 4:30 p.m., and pays $19–$20 per hour. Other duties, responsibilities, and activities may be assigned or changed at any time. A valid driver's license may be required based on business needs; employees who drive as part of their duties must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements. This position has no supervisory responsibilities.

Requirements

Associate degree from a two-year college or technical school.
One year of related experience and/or training.
A valid driver's license may be required based on business needs; employees required to drive must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements.
Frequently sit and talk or listen while performing job duties.
Ability to lift and/or move up to 35 pounds.

Responsibilities

Support site managers with employee programs and services.
Coordinate and organize managers’ schedules and make appointments using administrative software.
Greet scheduled visitors and direct them to the appropriate area or person.
Organize and maintain filing systems, correspondence, and other records.
Answer and screen managers’ telephone calls, provide information to callers, and arrange conference calls.
Read and route incoming mail.
Prepare outgoing mail and correspondence, including email and faxes.
Arrange and coordinate travel schedules and reservations.
Conduct research and compile and type statistical reports.
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record or transcribe meeting minutes.
Make copies of correspondence and other printed materials.
Drive to various work locations, customer sites, or company facilities when necessary to perform essential functions.
Order and maintain supplies and arrange for equipment maintenance.