Sr Administrative Assistant - ON SITE

Vanderbilt University Medical Center•Nashville, TN

3d•Onsite

About The Position

The Senior Administrative Assistant provides high-level administrative and business support to the Medical Center Float Pool and Case Management teams. Working with minimal supervision, the role manages time-sensitive tasks, coordinates with multiple stakeholders, and supports smooth day-to-day operations. Payroll support is a central responsibility, including serving as a point of contact for timekeeping, resolving pay-related discrepancies, ensuring accurate submissions by deadlines, and maintaining appropriate documentation and confidentiality. Additional clerical duties may be assigned as needed. The position is onsite at Monroe Carell Jr. Children's Hospital at Vanderbilt in Nashville, Tennessee, and works Monday through Friday during standard daytime business hours. The role supports administrative functions including scheduling, travel booking, budget reconciliation, records management, data compilation and analysis, and preparation of reports and other documentation.

Requirements

High School Diploma or GED.
Four years of relevant work experience.
Microsoft Office skills.

Nice To Haves

Experience with payroll is preferred.

Responsibilities

Provide administrative and business support to the Medical Center Float Pool and Case Management teams.
Support payroll and timekeeping, including resolving pay-related discrepancies, ensuring accurate submissions by deadlines, and maintaining documentation and confidentiality.
Perform administrative support such as scheduling, booking travel, and budget reconciliation.
Create and maintain records documenting financial, planning, correspondence, procedures, processes, and other information.
Compile data, analyze information, and summarize findings in support of an area.
Prepare reports and other documentation as requested.
Perform additional clerical duties as assigned.