Sr Administrative Assistant - ON SITE

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

The Senior Administrative Assistant provides high-level administrative and business support to the Medical Center Float Pool and Case Management teams. Working with minimal supervision, the role manages time-sensitive tasks, coordinates across multiple stakeholders, and supports smooth day-to-day operations. A central responsibility is payroll support, including serving as a point of contact for timekeeping, resolving pay-related discrepancies, ensuring accurate submissions by deadlines, and maintaining appropriate documentation and confidentiality. Additional clerical duties may be assigned as needed. The position is on site at Monroe Carell Jr. Children's Hospital at Vanderbilt in Nashville, Tennessee, and works Monday through Friday during standard daytime business hours. Administrative work may include scheduling, travel booking, budget reconciliation, records maintenance, data analysis, reporting, and preparing documentation.

Requirements

High school diploma or GED.
Four years of relevant work experience.
Microsoft Office.

Nice To Haves

Experience with payroll is preferred.

Responsibilities

Provide administrative and business support to the Medical Center Float Pool and Case Management teams.
Support payroll and timekeeping, address pay-related discrepancies, ensure submissions are accurate and on time, and maintain appropriate documentation and confidentiality.
Perform administrative support tasks such as scheduling, booking travel, and budget reconciliation.
Create and maintain records documenting financial, planning, correspondence, procedural, process, and other information.
Compile data, analyze information, and summarize findings in support of an area.
Prepare reports and other documentation as requested.
Perform additional clerical duties as assigned.