Administrative Assistant - Law Division

U.S. Bank•Washington, DC

6d•$24 - $32•Hybrid

About The Position

U.S. Bank is seeking an experienced administrative assistant to support its corporate Law Division. The role calls for someone who can work independently and collaboratively in a fast-paced, collegial team environment. The assistant will provide senior-leader and team support, coordinate workflows and projects, manage legal invoices and expense reports, maintain reporting planners and databases, and help ensure deadlines and deliverables are completed accurately and on time. The position also involves preparing presentations, reports, executive summaries, and briefing documents; managing correspondence, records, shared inboxes, and mail; and handling confidential information with discretion and sound judgment. The assistant will anticipate needs, troubleshoot issues, follow up on open items, use technology to improve efficiency, maintain departmental resources and procedures, and support initiatives and special projects as assigned. The role requires working from a U.S. Bank location three or more days per week. The stated pay range is $24.18–$32.21; the posting does not specify the pay period.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities; the preferred qualifications specify 5+ years.
Strong organization and planning skills, including managing multiple calendars, deadlines, priorities, stakeholders, and projects.
Strong verbal and written communication skills.
Ability to identify issues, think critically, solve problems, follow up proactively, and drive work to completion with minimal supervision.
Excellent follow-through and coordination across stakeholders, tasks, deliverables, and deadlines.
Interpersonal skills for building and maintaining trusted relationships with attorneys, colleagues, and cross-functional teams.
Excellent judgment, tact, and diplomacy when handling non-routine situations and working with internal and external customers.
Ability to manage multiple priorities and deadlines while maintaining accuracy and responsiveness.
Ability to adapt to changing priorities, projects, business needs, and responsibilities.
Ability to handle highly confidential information with discretion and professionalism.
Customer-service orientation toward attorneys, colleagues, and internal and external stakeholders.
Strong proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel, as well as AI and other business tools.
Ability to use technology platforms to solve problems, communicate, manage projects, adapt to new technologies, and identify opportunities to improve efficiency and service delivery.

Nice To Haves

Bachelor’s degree preferred.
Some experience working in the legal industry preferred.
Experience with SharePoint, reporting tools, database applications, or matter-management systems preferred.

Responsibilities

Manage a senior leader’s complex calendar, schedule and prioritize meetings, and coordinate travel arrangements.
Coordinate activities and workflows across multiple matters and projects to ensure deadlines, action items, and deliverables are completed on time.
Partner with individuals and teams to create presentations and reports in various formats for different audiences.
Maintain team planners for required Board and management reporting and investor engagement; monitor deadlines and coordinate related meetings.
Enter information into centralized databases, ensure accuracy, completeness, and timely updates, and provide backup database and intake support.
Process and manage legal invoices and expense reports accurately and promptly.
Monitor shared team Outlook inboxes and assist with responses as needed.
Coordinate incoming and outgoing mail with the administrative assistant team.
Handle highly confidential information and documents with discretion, sound judgment, and professionalism.
Organize electronic and physical filing systems and prepare, review, and organize correspondence and documents.
Conduct research and prepare executive summaries and briefing documents.
Anticipate needs, troubleshoot issues, follow up proactively on open items, and help drive work to completion.
Use technology and productivity tools to improve efficiency, communication, and workflow management.
Maintain and organize departmental resources, procedures, and reference materials.
Support department initiatives and special projects as assigned.
Perform administrative duties, project-support activities, and staff support services as assigned.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability coverage.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks, depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.