Administrative Assistant - Law Division

U.S. Bank National Association•Minneapolis, MN

6d•$24 - $32•Hybrid

About The Position

U.S. Bank is seeking an experienced administrative assistant to support its corporate law division. The role works independently and collaboratively in a fast-paced, collegial team environment, providing administrative, project, and staff support. The position requires working from a U.S. Bank location three or more days per week. The assistant supports senior leaders and legal teams by managing calendars and travel, coordinating workflows and deadlines, preparing presentations and reports, maintaining reporting and investor-engagement planners, updating databases, processing legal invoices and expense reports, monitoring shared inboxes, and managing mail. The role also handles confidential materials, maintains filing systems and departmental resources, conducts research, prepares executive summaries and briefing documents, and supports department initiatives and special projects. The role calls for strong organization, communication, judgment, discretion, follow-through, and technical proficiency, including proficiency with Microsoft tools and the ability to use technology to improve workflows. The listed pay range is $24.18–$32.21; the posting does not specify the pay period.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities; the preferred-skills section specifies 5+ years.
Exceptional organization and planning skills to manage calendars, deadlines, competing priorities, stakeholders, and projects.
Strong verbal and written communication skills.
Ability to identify issues, think critically, resolve problems, follow up proactively, and work with minimal supervision.
Excellent follow-through and coordination across stakeholders, tasks, deliverables, and deadlines.
Strong interpersonal skills and ability to build trusted working relationships.
Excellent judgment, tact, and diplomacy in handling non-routine situations with internal and external customers.
Ability to manage multiple priorities and deadlines while maintaining accuracy and responsiveness.
Adaptability to changing priorities, business needs, projects, and responsibilities.
Ability to handle highly confidential information with discretion and professionalism.
Customer-service orientation when supporting attorneys, colleagues, and other stakeholders.
Strong proficiency with Microsoft Outlook, Teams, PowerPoint, Word, and Excel, as well as AI and other business tools.
Bachelor’s degree is preferred; high school diploma or equivalent is the stated basic education requirement.

Nice To Haves

Bachelor’s degree.
Experience working in the legal industry.
Experience with SharePoint, reporting tools, database applications, or matter-management systems.
Ability to identify opportunities to improve efficiency and service delivery through technology.

Responsibilities

Manage complex senior-leader calendars, schedule and prioritize meetings, and coordinate travel arrangements.
Coordinate activities and workflows across multiple matters and projects to ensure deadlines, action items, and deliverables are completed on time.
Work with individuals and teams to create presentations and reports in a variety of formats for different audiences.
Maintain team planners for required Board and management reporting and investor engagement, monitor deadlines, and coordinate related meetings.
Enter information into centralized databases, ensuring accuracy, completeness, and timely updates; provide backup database and intake support.
Process and manage legal invoices and expense reports accurately and promptly.
Monitor shared team Outlook inboxes and assist with responses as needed.
Manage incoming and outgoing mail with the administrative assistant team.
Handle confidential information and documents with discretion, sound judgment, and professionalism.
Organize electronic and physical filing systems and prepare, review, and organize correspondence and documents.
Conduct research and prepare executive summaries and briefing documents.
Anticipate needs, troubleshoot issues, follow up on open items, and help drive work to completion.
Use technology and productivity tools to improve efficiency, communication, and workflow management.
Maintain and organize departmental resources, procedures, and reference materials.
Support department initiatives and special projects as assigned.
Perform other administrative duties, project-support activities, and staff support services as assigned.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability insurance.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation, from two to five weeks depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.