Administrative Assistant - Law Division

U.S. Bank•Minneapolis, MN

5d•Hybrid

About The Position

U.S. Bank is seeking an experienced Administrative Assistant to support its corporate Law Division. The role handles administrative duties, project support, and staff support services in a fast-paced, collegial team environment. The assistant is expected to work independently and collaboratively, exercise sound judgment and discretion with confidential information, anticipate needs, and help drive work to completion. The position requires working from a U.S. Bank location three or more days per week. A high school diploma or equivalent and typically five or more years of administrative and support staff experience are required. A bachelor’s degree and experience in the legal industry are preferred. The posted pay range is $24.18–$32.21; the actual range may vary based on the role’s location.

Requirements

High school diploma or equivalent.
Typically five or more years of experience in administrative and support staff activities.
Exceptional organization and planning skills, including the ability to manage calendars, deadlines, competing priorities, and work across multiple stakeholders and projects.
Ability to work independently, anticipate potential issues, assess and resolve problems, and follow through with minimal supervision.
Strong verbal and written communication skills, including the ability to communicate professionally and prepare presentations.
Proactive problem-solving, critical thinking, and effective follow-through and coordination skills.
Interpersonal skills to build and maintain trusted relationships with attorneys, colleagues, and cross-functional teams.
Excellent judgment, tact, and diplomacy in handling varied, non-routine situations with internal and external customers.
Ability to manage multiple priorities and deadlines while maintaining accuracy and responsiveness.
Adaptability to changing priorities, business needs, projects, and responsibilities.
Discretion, sound judgment, and professionalism when handling confidential information.
Customer-service orientation when supporting attorneys, colleagues, and other stakeholders.
Strong proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel, as well as AI and other business tools.
Ability to use technology platforms to solve problems, communicate, manage projects, adapt to new technologies, and identify opportunities to improve efficiency and service delivery.

Nice To Haves

Bachelor’s degree.
Some experience working in the legal industry.
Experience with SharePoint, reporting tools, database applications, or matter-management systems.

Responsibilities

Manage a senior leader’s complex calendar, schedule and prioritize meetings, and coordinate travel arrangements.
Coordinate activities and workflows across multiple matters and projects, tracking deadlines, action items, and deliverables.
Partner with individuals and teams to create presentations and reports in a variety of formats for different audiences.
Maintain team planners for required Board and management reporting and investor engagement; monitor deadlines and coordinate related meetings.
Enter information into centralized databases, ensure accuracy, completeness, and timely updates, and provide backup database and intake support.
Process and manage legal invoices and expense reports accurately and promptly.
Monitor shared team Outlook inboxes and assist with responses as needed.
Manage incoming and outgoing mail with the administrative assistant team.
Handle confidential information and documents with discretion, sound judgment, and professionalism.
Organize electronic and physical filing systems; prepare, review, and organize correspondence and documents.
Conduct research and prepare executive summaries and briefing documents.
Anticipate needs, troubleshoot issues, follow up on open items, and help drive work to completion.
Use technology and productivity tools to improve efficiency, communication, and workflow management.
Maintain and organize departmental resources, procedures, and reference materials.
Support department initiatives and special projects as assigned.
Perform a broad range of administrative duties, project-support activities, and staff support services as assigned.

Benefits

Healthcare coverage, including medical, dental, and vision.
Basic term and optional term life insurance.
Short-term and long-term disability coverage.
Pregnancy disability and parental leave.
401(k) and employer-funded retirement plan.
Paid vacation of two to five weeks, depending on salary grade and tenure.
Up to 11 paid holiday opportunities.
Adoption assistance.
Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
Incentive and recognition programs.
Equity stock purchase program.
Pension.